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Compliance Administrator

2 months ago

Birmingham, Birmingham, United Kingdom Gleeson Recruitment Group Full time
About the Role

We are seeking a detail-oriented and proactive Compliance Administrator to support our client's specialised department in ensuring all regulatory, legal, and internal policies are adhered to.

Key Responsibilities
  • Compliance Monitoring: Ensure that all auction transactions comply with relevant property laws, including anti-money laundering (AML), property, and other regulatory requirements.
  • Document Review: Manage and review contracts, legal packs, identification documents, and other relevant documentation to ensure compliance with company and legal standards.
  • AML: Conduct thorough due diligence checks on clients (buyers and sellers), including verifying identities and source of funds in line with AML regulations.
  • Audit and Record Keeping: Maintain accurate and up-to-date records of compliance checks, contracts, and communications for audit purposes.
  • Training Support: Assist in delivering compliance training to staff within the Auction department, ensuring they are up-to-date on regulations, procedures, and best practices.
  • Risk Management: Identify potential compliance risks related to auctions and escalate issues to the Compliance Manager or Auction Manager.
  • Communication: Liaise with solicitors, clients, and internal teams to resolve any compliance-related issues or queries that arise during the auction process.
  • Compliance Reporting: Prepare and submit regular reports on compliance status, highlighting any concerns or areas needing improvement to senior management.
  • Policy Development: Assist in the development and implementation of internal policies and procedures to improve compliance processes.
  • Regulatory Updates: Stay informed on the latest changes in property regulations, auction rules, and compliance standards, ensuring that the Auction department adheres to any new requirements.
Requirements
  • Experience: Previous experience in compliance, administration, or within the property or legal sectors is highly desirable.
  • Knowledge: A strong understanding of property law, AML regulations, and auction processes is preferred.
  • Attention to Detail: High level of accuracy and attention to detail, particularly in document review and compliance checks.
  • Communication: Strong interpersonal and communication skills, with the ability to explain complex regulatory requirements clearly.
  • Organisational Skills: Excellent time-management and organisational skills, with the ability to manage multiple tasks and deadlines effectively.
  • IT Proficiency: Competent in Microsoft Office and property-related software systems; experience with compliance software would be an advantage.
  • Integrity: Strong ethical standards, with a proactive approach to identifying and mitigating compliance risks.