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Administrative Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The Christie NHS Foundation Trust. As an Administrative Coordinator, you will play a crucial role in supporting the smooth operation of our office and ensuring that our patients receive the best possible care.
Key Responsibilities- Scheduling and Diary Management: Schedule meetings and appointments to fit with other standing diary commitments, ensuring that our team is well-coordinated and productive.
- Minute Taking and Document Preparation: Attend relevant meetings and take accurate minutes, preparing documents for distribution as required.
- Diary Organization and Planning: Organize and plan diaries to ensure that our team is well-prepared for meetings and appointments.
- Communication and Liaison: Develop effective communication with other departments and external agencies to ensure seamless collaboration and coordination.
- Patient Confidentiality and Data Protection: Maintain patient confidentiality and adhere to data protection policies to ensure the security of sensitive information.
- Adaptability and Flexibility: Manage unpredictable patterns of working due to variable meeting times, demonstrating flexibility and adaptability in a fast-paced environment.
- Office Supplies and Administration: Ensure that office supplies are adequate and maintained, ordering items as required for the SACT treatment floor.
- Audit and Compliance: Comply with audit requests for information, ensuring that our team is transparent and accountable.
- Cover and Support: Provide cover for colleagues across the division in times of sickness and annual leave, demonstrating a commitment to teamwork and support.
We are looking for a highly skilled and experienced Administrative Coordinator who possesses the following qualifications and skills:
- Education and Qualifications: Good standard of education to GCSE level, with a preference for NVQ level 2 or equivalent qualification/experience.
- Administrative Experience: Experience of administrative or clerical work, with a preference for experience working within a healthcare system.
- Communication and Interpersonal Skills: Excellent communication skills, with the ability to develop effective relationships with colleagues, patients, and external agencies.
- Technical Skills: Proficiency in Microsoft Office programmes, with the ability to prioritize workload and manage multiple tasks.
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. As a member of our team, you will have the chance to work in a dynamic and supportive environment, contributing to the delivery of high-quality patient care.
