Virtual Support Assistant
2 weeks ago
Job Title: Virtual Support Assistant
About the Role:
We are seeking a highly organised and efficient Virtual Support Assistant to support our senior team for 10 hours per week. The successful candidate will assist with various PA, administrative and operational tasks, providing top-notch support to a busy team.
Key Responsibilities:
- Monitor and manage inboxes and calendars of key team members, ensuring timely responses and scheduling.
- Screen and escalate urgent emails and calls.
- Update task spreadsheets and maintain project timesheet with meeting times, ensuring accurate billing.
- Attend weekly team update meetings to capture minutes and collate meeting actions, following up on actions with attendees.
- Book meeting rooms and manage meeting scheduling.
- File contracts, NDAs, and documents/reports in shared drive.
- Draft terms and conditions emails and manage inbox and email filing for senior team.
Requirements:
- Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling.
- Excellent attention to detail and organisational skills, with strong multi-tasking and prioritisation skills.
- Confidential, professional and approachable, with excellent communication skills.
- Must be available to attend our London City office once per month.
Salary: £23-£25 per hour (approximately £460-£500 per week)
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