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Financial Manager

2 months ago

Fulham, Greater London, United Kingdom Big Picture UK Full time
Job Overview

About Big Picture UK

Big Picture UK is a leading provider of sales and marketing services to technology companies globally. Our services are delivered through digital communications and human resources, leveraging a combination of direct employees, contractors, and employer of record arrangements.

Job Purpose

The Financial Manager will play a critical role in proactively managing the internal accounts function of the company, ensuring compliance with regulatory, contractual, and best practice procedures at all times.

This function is solely responsible for the end-to-end finance and administration processes within the business, providing proactive financial advice and assistance to senior management on all financial matters.

The Financial Manager will deliver seamless support to all company departments on financial matters, liaising with the external company accountant to provide all required financial information and reporting procedures.

The company operates Xero and Xero Payroll for all financial matters, with a focus on maintaining accurate and up-to-date financial records.

Key Responsibilities

  • Complete the monthly payroll process for all employees of the group, utilizing Xero Payroll software to ensure timely completion and compliance with HMRC requirements.
  • Reconcile payroll against client budgets in Excel, ensuring accurate financial reporting.
  • Manage the company's NEST Pension Scheme and Holiday Funds, maintaining accurate records and ensuring compliance with regulatory requirements.
  • Maintain payroll journals in Xero, ensuring accurate and up-to-date financial records.
  • Update daily the Xero software with day-to-day bookkeeping, ensuring accurate and timely financial reporting.
  • Prepare monthly financial reports by client account, including cash flow and revenue forecast, and report to the CEO and senior management.
  • Manage Employer of Record entities worldwide to support international staff payroll, ensuring compliance with local regulations and laws.
  • Monitor and maintain the expenditure on the company credit card, advising the CEO of any points of concern or anticipated overspend.
  • Reconcile balance sheet accounts, ensuring accurate and up-to-date financial records.
  • Develop new administration systems, as required, to continually develop the finance function.
  • Deliver monthly bank reconciliations, ensuring accurate and timely financial reporting.
  • Deliver credit control process on a weekly basis, ensuring timely and accurate financial reporting.
  • Maintain a fixed asset register, ensuring accurate and up-to-date financial records.
  • Deliver guidance on all related pay and tax queries, advising field staff on payroll matters.
  • Work with the external company accountant to prepare year-end accounts, ensuring compliance with regulatory requirements.
  • Be the primary point of contact for external governance agencies, including Companies House, HM Revenue & Customs, and the Pensions Regulator.
  • Manage the company's small fleet of vehicles, ensuring compliance with regulatory requirements.
  • Maintain a filing system for all finance documents, ensuring accurate and up-to-date financial records.