Operations Support Administrator

2 months ago

Bristol, Bristol, United Kingdom St. James's Place Full time
Job Description

Job Title: Operations Support Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Operations Support Administrator to join our team at St. James's Place. As an Operations Support Administrator, you will play a critical role in ensuring the smooth operation of our business by providing administrative support to our teams.

Key Responsibilities:

  • Coordinate diary management, scheduling meetings, and preparing digital packs for meetings.
  • Distribute internal communications, including facilities memos, to relevant stakeholders.
  • Contribute to meetings, take minutes, and ensure actions are followed up.
  • Support the facilitation of location and community-related events.
  • Make travel and accommodation arrangements, ensuring efficient use of time and minimal expenditure.
  • Perform reception duties, including managing relationships with key stakeholders.

Requirements:

  • Ability to build strong relationships with internal and external stakeholders through effective communication.
  • Strong administration skills, with proficiency in Microsoft packages, such as Excel, PowerPoint, and Outlook.
  • Experience in managing multiple diaries and workshop/webinar planning, with a background in a reception environment.
  • Ability to work independently and use initiative, while also being a team player who supports colleagues as needed.
  • Willingness to prioritize workload and take responsibility for tasks.

What We Offer:

  • Private medical insurance paid for by the company.
  • Meaningful protection benefits, including life cover, PHI, and critical illness.
  • Non-contributory pension scheme with 10% company contribution (increasing with length of service up to 15%).
  • Parental leave with 6 months full pay.
  • 28 days holiday entitlement plus bank holidays (based on full-time equivalent), with the option to buy up to an additional 5 days holiday.

Flexible Working:

We understand that everyone works best in different ways, at different times, and in different environments. We have introduced a hybrid working policy to provide greater flexibility for part-time work, job-sharing, remote working, and flexibility on hours. Our people are encouraged to work in a flexible way that suits their lifestyle.

Equal Opportunities Employer:

We are an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all. If you require reasonable adjustments at any stage, please let us know by emailing us at [insert email address].

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