Office Administrator

5 days ago

Richmond, Greater London, United Kingdom inforcer Full time
About the Role

We are seeking a highly organised and proactive Office Manager to join our team at inforcer. The ideal candidate will have previous experience managing office and administrative tasks for a fast-paced or start-up organisation.

The successful candidate will be responsible for supporting the smooth operation of the office, as well as assisting senior management with scheduling, event coordination, and administrative tasks. You will be the go-to person for all office-related matters.

Key Responsibilities:
  1. Ensure that office procedures are efficient and aligned with company policies, including scheduling and maintaining office calendars.
  2. Handle incoming and outgoing deliveries, emails, and phone calls. Act as a liaison between staff, management, and clients.
  3. Organise and maintain files, records, and documents, both digital and physical, to ensure information is easily accessible.
  4. Monitor and order office supplies such as stationery, equipment, and furniture to ensure the office is well-stocked.
  5. Manage relationships with service providers (cleaning, IT, maintenance) and negotiate contracts with vendors.
  6. Supervise cleaning services and maintain a tidy and organised workspace.
  7. Handle office budgets, including tracking expenses for office activities, supplies, and events, while maintaining cost efficiency.
  8. Support the onboarding of new employees, including setting up workstations, helping with IT equipment, and ensuring a smooth integration into the office environment.
  9. Plan team-building activities, social events, and other activities that promote a positive work environment.
  10. Oversee the maintenance of office equipment such as printers, AV, and VC, and coordinate with IT support as needed.
  11. Ensure that the office complies with health and safety regulations, including conducting regular safety drills and maintaining a safe work environment.
  12. Oversee the allocation of desk space, conference rooms, and manage any changes in office layout.
  13. Coordinate repairs and maintenance work to ensure the office space remains functional.
  14. Facilitate communication between different departments and keep staff informed of office changes, updates, and events.
  15. Manage front-desk duties, including welcoming visitors, answering enquiries, and providing general assistance.
  16. Lead or assist in office-wide projects, such as office renovations or implementing new software.
  17. Organise company meetings, conferences, and client meetings, ensuring all logistics are managed effectively.
  18. Assist senior management with scheduling meetings, preparing reports, and making travel arrangements.
  19. Prepare and present regular reports on office expenses, space utilisation, and other key metrics for management.
  20. Resolve day-to-day issues that arise in the office, such as resolving disputes or addressing employee concerns.
What We Can Offer You
  • Competitive Compensation: Attractive salary and benefits package, including discretionary performance-based bonuses.
  • Birthday and Anniversary Celebrations: We celebrate milestones with you and offer a day off for your birthday every year.
  • Work-Life Balance: Flexible working hours and patterns available but must be available 4 days a week onsite.
  • Regular Team Socials: Because an important part of building a great community is the team.
  • Investing in Your Future: We encourage a growth mindset through proactive development opportunities, such as continuous learning opportunities, professional training programs, and career advancement paths.
  • Inclusive Environment: A supportive and inclusive workplace that values diversity and encourages collaboration and innovation.
  • Employee Recognition: Programs to recognise and reward employees for their contributions and achievements.
Requirements:
  • Ability to travel to our Richmond office up to 4 days per week.
  • Proven experience as an Office Manager, Executive Assistant, or in a similar role with calendar management and event coordination responsibilities.
  • Strong organisational and multitasking skills with an eye for detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), familiarity with office/project management systems and tools is highly beneficial.
  • Ability to work in a rapidly growing organisation and manage multiple priorities.
  • Experience coordinating both virtual and in-person events.
  • Familiarity with CRM or scheduling software.

We encourage a growth mindset and are committed to investing in your future. If you're passionate about delivering exceptional administrative support and have a keen eye for detail, we'd love to hear from you. Please send your CV to Talent@inforcer.com.

inforcer is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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