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2 months ago
About VWA (Victoria Wall Associates)
VWA is a leading provider of administrative services to businesses in the financial sector. Our team is dedicated to delivering exceptional support to our clients, and we are seeking a highly skilled Team Assistant to join our team.
About the Role
This is a newly created Team Assistant role which will involve providing support to a team of executives and other stakeholders. The successful candidate will be responsible for:
- Diary Management: Coordinating and managing the diaries of team members and executives, ensuring that all appointments and meetings are scheduled and confirmed.
- Travel Arrangements: Booking travel arrangements, including flights, hotels, and ground transfers, for team members and executives.
- Expense Processing: Processing expenses for team members and executives, ensuring that all receipts and invoices are accurately recorded and reimbursed.
- Reception Duties: Providing reception services, including answering phones and responding to emails, when the receptionist is away from their desk.
- Post and Courier Management: Sorting and distributing post, and liaising with the ground floor reception on courier deliveries.
- Team Events: Coordinating and organizing team events, including weekly team breakfasts.
- Administrative Support: Providing administrative support to the wider team, including data entry, filing, and other tasks as required.
Candidate Specification
We are seeking a highly skilled and experienced Team Assistant to join our team. The ideal candidate will have:
- Previous Experience: Previous experience in a corporate environment, preferably in the financial or professional services sector.
- Diary Management Experience: Previous experience in diary management, including coordinating and managing diaries for multiple stakeholders.
- Administrative Skills: Strong administrative and organizational skills, including data entry, filing, and other tasks.
- Communication Skills: Excellent written and verbal communication skills, including the ability to communicate effectively with team members, executives, and other stakeholders.
- Problem-Solving Skills: Strong problem-solving skills, including the ability to think critically and resolve complex issues.
What We Offer
We offer a competitive salary, benefits package, and opportunities for professional development. The successful candidate will also have the opportunity to work in a dynamic and supportive team environment.
