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Financial Operations Specialist
2 months ago
Job Title: Financial Operations Specialist
Job Summary:
Hutchison Technologies is seeking a highly organized and detail-oriented Financial Operations Specialist to join our team. As a key member of our finance department, you will be responsible for managing the creditors ledger, ensuring accurate and timely processing of invoices, and maintaining strong relationships with suppliers.
Key Responsibilities:
- Accounts Payable Management: Proactively manage the creditors ledger, ensuring accurate and timely processing of invoices, and maintaining strong relationships with suppliers.
- Invoice Processing: Post invoices and credit notes, ensuring they are coded correctly in the system.
- Supplier Payment Runs: Prepare and process supplier payment runs, ensuring timely payment to suppliers.
- Creditor Ledger Ownership: Take ownership of the creditor ledger, ensuring accurate and up-to-date records.
- Approval Processes: Ensure invoices flow through the correct approval processes before payment.
- Supplier Communication: Communicate with relevant suppliers to process invoicing or payment queries.
- Statement Reconciliations: Prepare monthly supplier statement reconciliations.
- Order Process Support: Support the order process with suppliers and the purchasing department as needed.
- Accruals: Compile month-end accruals as required.
- Cashflow Model: Involvement in updating the business cashflow model.
- Internal and External Queries: Deal with internal and external queries by phone and email.
- Financial Policies and Procedures: Ensure all accounts payable activities comply with relevant financial policies and procedures.
- Supplier Account Management: Manage supplier account terms and set up new suppliers.
- Vehicle Documents: Maintain vehicle documents and provide support to the scheduling department.
- Creditor Items: Investigate and resolve outstanding creditor items.
Requirements:
- Working Knowledge: Working knowledge of general accounting procedures.
- Attention to Detail: Ability to work meticulously and pay careful attention to detail.
- IT Literacy: IT literacy, including knowledge of relevant accounting software Sage 50.
- Organizational Skills: Strong organizational skills, as the role typically handles high volumes of invoices.
- Communication Skills: Excellent communication skills, including the ability to actively listen to others and relay information clearly.
- Relationship Building: The ability to build effective relationships with suppliers and creditors.
- Teamwork: The ability to work well in a team and collaborate with others.
- Experience: Experience working in a similar role.
What We Offer:
- Collaborative Environment: A collaborative and agile working environment with high levels of autonomy.
- Competitive Salary: A competitive salary.
- Group Life Insurance: Group life insurance.
- Pension Scheme: Defined Contribution Company Pension Scheme.
- Holiday Entitlement: 32 days paid holiday.
