Administrative Support Specialist

1 week ago


Castlereagh, United Kingdom Sysco Ireland Full time

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to join our team at Sysco Ireland. As a key member of our organization, you will provide administrative support to our Executive members, ensuring a high level of service is maintained.

Key Responsibilities:

  • Manage extensive diaries, coordinating appointments and meetings across multiple time zones.
  • Prepare and collate information for meetings, taking minutes as required.
  • Handle correspondence, prioritizing and responding to emails and post.
  • Maintain filing systems and company records.
  • Arrange travel and accommodation, ensuring compliance with company policy.
  • Process expenses and approvals for Senior Leaders.
  • Act as the main point of contact for internal and external queries.
  • Establish and maintain relationships to enhance business opportunities.

Requirements:

  • At least 5 years' experience as an Executive Assistant to Exec/Director level.
  • Prior experience supporting CXO level and working in a matrix organization is an advantage.
  • Advanced Microsoft Office skills, particularly in Word, Excel, and PowerPoint.
  • Ability to work with sensitive information confidentially.
  • Excellent communication and organizational skills.
  • Able to work independently and as part of a team.
  • Ability to manage a varied workload and adapt to changing demands.
  • Resilient and reliable.

About Sysco Ireland:

We are a leading foodservice provider across the island of Ireland, driven by a team of passionate and dedicated individuals. Our success is built on delivering new thinking, technology, and talent to our industry, as well as opportunities for our colleagues to thrive.

Our Culture:

  • Customer Focus: We deeply understand our customers' needs and continuously look for ways to deliver real value.
  • Building Relationships: We foster strong, effective relationships across teams, always working together and embracing change.
  • Clear Communication: We communicate clearly and effectively, ensuring our message resonates.
  • A Passion for Food: We source and deliver food and drink that inspires excellence and creativity in kitchens for memorable dining experiences.


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