Data Entry Clerk

2 days ago


Great Malvern, Worcestershire, United Kingdom Cy Resourcing Full time

Cy Resourcing is partnering with a well-regarded organisation in Malvern to recruit a permanent Accounts Assistant. This is an excellent opportunity for someone to demonstrate their financial expertise in a dynamic team environment.

Job Responsibilities:

The successful candidate will be responsible for managing the purchase ledger system, generating student invoices, and performing monthly creditor reporting. They will also assist in the daily operations of the accounts department, ensuring efficient workflow and processes.

Key Activities:
  • Process Purchase Invoices: Ensure that purchase invoices are processed correctly, resolving any disputes or discrepancies with suppliers and internal teams.
  • Create and Dispatch Student Invoices: Generate and dispatch student invoices through Xero, ensuring timely delivery to parents and agents.
  • Compile and Distribute Creditor Reports: Prepare and distribute monthly lists of creditors to maintain accurate financial oversight.
  • Post Charges to Student Accounts: Post charges to student accounts and maintain organised records for all transactions.
  • Support the Accounts Team: Contribute to the daily operations of the accounts department, ensuring efficient workflow and processes.
  • Facilitate BACS Payments: Process weekly BACS runs for invoices due for payment, recording all necessary details for analysis and reconciliation.
  • Perform Reconciliations: Conduct monthly reconciliations of the purchase ledger and bank accounts to ensure accurate coding and reflection in Sage.
  • Reconcile Credit Card Payments: Collect and reconcile credit card payments with the ledgers, ensuring transactions are backed by appropriate documentation and authorised orders.
  • Document Expenses: Accurately calculate and document various expenses for financial tracking.
  • Analyse Financial Data: Produce and analyse financial comparisons and data to inform decision-making.
  • Respond to Enquiries: Address inquiries from students, staff, and agents regarding petty cash, pocket money, and student deposit accounts.
  • Onboard New Staff: Handle the onboarding of new staff, including processing DBS applications and updating the single central register.
  • Process Payroll: Process monthly payroll, including statutory year-end returns and P60s, ensuring accuracy and compliance.
  • Maintain Payroll Records: Keep the payroll processing system up-to-date by gathering, calculating, and inputting relevant data.
  • Manage Pension Schemes: Oversee the workplace pension and Teachers' Pension schemes, ensuring monthly updates and year-end processing are completed.
  • Renew Utility Contracts: Manage the renewal process for utility contracts to ensure continued service provision.
Salary and Benefits

The salary for this role is £25,000 - £30,000 per annum, reflecting the importance of this position in maintaining the financial integrity of our organisation.



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