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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented individual to join our team as a Workshop Operations Coordinator. As a key member of our workshop team, you will be responsible for ensuring the smooth operation of our fleet management activities.
Key Responsibilities- Documentation Management: Upload service documentation onto our fleet system, ensuring accuracy and completeness.
- Meeting Coordination: Book meetings, take minutes, and resolve customer queries in a timely and professional manner.
- Maintenance Scheduling: Coordinate and control maintenance activity and servicing schedules for the workshop, ensuring optimal efficiency.
- Visitor Inductions: Conduct visitor and contractor inductions, ensuring compliance with company policies and procedures.
- Fleet File Management: Ensure all fleet vehicle files are maintained and accurate daily, providing critical information for fleet management decisions.
- Financial Administration: Carry out financial administration, invoicing, and raise purchase orders as required, ensuring accurate and timely financial management.
- Previous Administration Experience: A minimum of [X] years of experience in an administrative role, preferably in a workshop or fleet management environment.
- Time Management: Ability to work in a timely manner, prioritizing tasks and managing multiple projects simultaneously.
- Communication Skills: Excellent communication and interpersonal skills, providing industry-leading customer service to internal and external customers.
- Competitive Salary: A competitive salary and benefits package, including [X] days of annual leave and access to our company pension scheme.
- Professional Development: Ongoing training and development opportunities, allowing you to reach your full potential and advance in your career.
- Supportive Environment: A supportive and inclusive work environment, committed to diversity and equality, and providing reasonable adjustments where necessary.
