Office Manager

2 weeks ago

Oxford, Oxfordshire, United Kingdom Exscientia Full time
About Us

Exscientia is a pioneering AI-driven precision medicine company dedicated to revolutionizing the discovery, design, and development of innovative drugs. Our cutting-edge platform has successfully guided treatment selection and improved patient outcomes in a prospective interventional clinical study, while also progressing AI-designed small molecules into the clinical setting.

Our internal pipeline focuses on leveraging our precision medicine platform in oncology, while our partnered pipeline broadens our approach to other therapeutic areas. By pioneering a new approach to medicine creation, we believe the best ideas of science can rapidly become the best medicines for patients.

The Role

The Office Manager at Exscientia is a dynamic and varied role that offers an exciting opportunity to make a significant impact. As part of the Places and Hospitality team, you will play a key role in bringing the team's strategy to life by creating safe and sustainable workspaces, managing business travel, and organizing internal events.

We are seeking an experienced Office Manager to manage Exscientia's headquarters in Oxford Science Park. This role is ideal for someone who thrives in a people-centric environment and enjoys integrating aspects of the hospitality industry into workspaces. You will be responsible for maintaining our state-of-the-art systems and technology, helping to deliver our vision for the Future of Work, and further developing employee and guest experiences.

This role also provides opportunities to work closely with various teams, including IT, HR, and HSE, among others. Please note that this is a temporary position to provide maternity cover for 12 months, ideally starting as soon as possible. This is a site-based role at Oxford Science Park (OX4 4GE), and occasional travel is required to our office in Milton Park (OX14 4SD) when additional assistance is needed there. We are a flexible working organization and are willing to consider other options that would provide similar contact time with the team.

Key Responsibilities
  • Manage the Oxford office to reflect our company mission, support different ways of working, and promote community building at Exscientia.
  • Ensure that office processes and systems are maintained to provide a seamless work environment for employees and guests; this includes visitor and resource management (e.g., desk and meeting room bookings).
  • Organize and manage internal events, meetings, and social gatherings; this includes supporting the EA team and team leaders with team-building and off-site arrangements.
  • Coordinate on/off boarding for employees in collaboration with the People team.
  • Manage and build third-party supplier relationships to ensure effective maintenance and restocking.
  • Manage inventory of office supplies, kitchen, and snack provisions, incoming/outgoing mail, and other relevant processes.
  • Collaborate regularly with Health & Safety and Facilities Management teams to ensure the smooth running of the Oxford site.
Requirements
  • 2+ years' experience managing an office or similar corporate or hospitality environment.
  • Ability to handle multiple projects and prioritize competing demands in a fast-paced and/or ambiguous environment.
  • Keen interest in the Future of Work.
  • Keen interest in Health, Safety & Environment and Facilities Management, as you will collaborate with these teams daily.
  • Creative mindset; someone who enjoys developing something unique and takes pride in their work.
  • Key team player with a people-centric approach to both projects and everyday work activities.
Benefits
  • Join our inclusive, collaborative, and intellectually stimulating organization with an exciting mission and strong values.
  • As a learning organization, we provide access to learning and development opportunities and will place you at the forefront of your career growth at Exscientia.
  • We employ brilliant people, so we pay highly competitive salaries.
  • Enjoy our generous 28 days holiday allowance plus public holidays, with flexibility to carry over or purchase extra holidays.
  • We also offer flexible working to find a healthy work-life balance that works for you.
  • We're leading the way in progressive leave offering enhanced policies so you feel supported no matter the life event. This includes generous parental, fertility, menopause, and family emergency leave, and much more.
  • As a healthcare company, we understand the importance of health and wellbeing, so we provide comprehensive private health insurance, dental, and vision benefits for you and your family.
  • We also provide plenty of access to mental health support, including therapy and counseling sessions, plus an employee assistance program for help with lifestyle issues such as bereavement, family problems, or money management.
  • To help safeguard the future for you and your loved ones, we also offer pension and life cover.
  • Have fun with colleagues at our in-person and remote social events. Get competitive at a quiz or bake-off, or relax at a movie night or picnic - there's something for everyone.
  • Collaborate with your team at our uplifting offices and choose a design-led breakout space to inspire creativity. Help yourself to free drinks, snacks, and freshly ground coffee in our fully stocked kitchens. Some of the best ideas start with a coffee break.
  • Feel inspired in our high-spec offices where you will use state-of-the-art tech that empowers you to do your best work.
DEIB

At Exscientia, we are committed to building a diverse, equitable, and inclusive environment where every employee belongs.

We celebrate and value the diversity of our team, recognizing that our differences drive our creativity and innovation forward. This applies to differences in ethnicity, nationality, cultural heritage, age, religion, mental and physical ability, neurodiversity, gender identity and expression, sexual orientation, marital and civil partnership status, family status, and socioeconomic background.

We are committed to providing fair treatment, opportunity, and advancement for all employees, and we strive to create an inclusive environment where everyone feels valued, respected, and empowered to bring their best selves to work.

If you require any support or adjustments to interact with us, please email careers@exscientia.co.uk

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