Studio Administrator

4 weeks ago

Wakefield Industrial Estate, United Kingdom Card Factory Full time

About the Role

The Studio Administrator will play a crucial role in supporting the creation and updating of all documentation that tracks jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising, and supply chain teams, the successful candidate will be responsible for:

  • Creating and maintaining accurate master list spreadsheets for each card, gift, and celebration essentials project
  • Developing and updating MS workflow planners for each card, non-card, and online project
  • Populating sales data spreadsheets with visuals for each card project
  • Generating virtual rack plans with relevant information for each card project
  • Printing and trimming designs for each card project
  • Updating information on our Filemaker database to maintain accurate records of all card jobs
  • Creating 'request for quote' documentation
  • Maintaining physical racks with up-to-date card plans
  • Effective communication with studio colleagues, commercial, and supply chain teams

Requirements

  • GCSE English and Maths (or equivalent – grade C or above) - essential
  • Some experience within a similar admin role - essential
  • Advanced or intermediate competency in Excel – essential
  • Competent user of other multiple/varied MS packages (Teams/Outlook/Word) – essential
  • Previous experience of working in a creative/studio setting - preferred but not essential
  • Mac computer literacy – preferred but not essential

About the Ideal Candidate

  • Works quickly and accurately to tight deadlines
  • Has outstanding attention to detail
  • Communicates confidently and effectively
  • Can successfully handle several different tasks simultaneously
  • Has a flexible approach to problem-solving
  • Is able to work well as part of a team and also able to use own initiative and work independently

About Card Factory

Card Factory is the UK's leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland. In 2020, we launched our exciting 5-year business strategy, including our vision of becoming a true Omni-channel retailer. This strategy sees significant investment into our colleagues across the business, creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.

In return, we offer a wide range of benefits to support your physical, mental, and financial well-being.

Benefits

  • 25% Card Factory colleague discount in-store and online
  • Save As You Earn scheme
  • Financial Wellbeing Support Financial Education Tools Salary Advance
  • Seasonal incentive schemes
  • Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
  • Discounted mobile phone contracts
  • Discounts across 100's of UK retailers
  • Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
  • Enhanced Family leave

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