Studio Administrator

4 weeks ago

Wakefield Industrial Estate, United Kingdom Card Factory Full time

Job Overview

The Studio Administrator will play a crucial role in the creation and maintenance of documentation that tracks jobs through the studio workflow from beginning to end. This position requires close collaboration with commercial, design, production, merchandising, and supply chain teams.

  • Creation of master list spreadsheets for each card, gift, and celebration essentials and online project
  • Creating MS workflow planners for each card, non-card, and online project
  • Updating and maintaining accurate information throughout each step of the workflow process
  • Populating sales data spreadsheets with visuals for each card project
  • Generating a virtual rack plan with all relevant info required for each card project
  • Printing and trimming of all designs for each card project
  • Updating info on our Filemaker database to maintain accurate records of all card jobs
  • Creating 'request for quote' documentation
  • Maintaining physical racks with up-to-date card plans
  • Effective communication with other studio colleagues, wider commercial, and supply chain teams on a regular basis.

Key Responsibilities

The Studio Administrator will be responsible for:

  • Managing and maintaining accurate documentation throughout the workflow process
  • Collaborating with cross-functional teams to ensure seamless communication and project execution
  • Providing administrative support to the studio team as needed

Requirements

  • GCSE English and Maths (or equivalent – grade C or above) - essential
  • Some experience within a similar admin role - essential
  • Advanced or intermediate competency in Excel – essential
  • Competent user of other multiple/varied MS packages (Teams/Outlook/Word) – essential
  • Previous experience of working in a creative/studio setting - preferred but not essential
  • Mac computer literacy – preferred but not essential

About the Company

Card Factory is the UK's leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland. In 2020, we launched our exciting 5-year business strategy, including our vision of becoming a true Omni-channel retailer.

In return, we offer a wide range of benefits to support your physical, mental, and financial well-being.

Benefits

  • 25% Card Factory colleague discount in-store and online
  • Save As You Earn scheme
  • Financial Wellbeing Support Financial Education Tools Salary Advance
  • Seasonal incentive schemes
  • Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
  • Discounted mobile phone contracts
  • Discounts across 100's of UK retailers
  • Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
  • Enhanced Family leave

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