Procurement and Supply Chain Administrative Support Specialist
1 month ago
Job Overview
We are seeking an experienced Procurement and Supply Chain Administrative Support Specialist to join our team at United Living Group. This is a fantastic opportunity for a skilled administrator to provide high-quality support to our Procurement and Supply Chain Function.
About the Role
The successful candidate will be responsible for providing day-to-day administrative support to our Procurement and Supply Chain Function, ensuring the smooth delivery of our Group Procurement and Supply Chain Strategy. This role will involve supporting group procurement activities, administering Group Agreements, and managing the flow of information and stakeholders.
Main Responsibilities
- Support group procurement activities by working closely with the wider procurement and supply chain team
- Administer and issue Group Agreements for signature
- Manage the day-to-day requirements of the Group Sub-Contractor On-Boarding Process and Procedure, ensuring the function Service Level Agreement is achieved
- Communicate and monitor the Group Sub-Contractor Performance Measurement Process, ensuring Projects complete scoring and collating information monthly for Group Reporting
- Collate sub-contractor performance information (On site performance & financial strength) into tangible bi-monthly reports for each business unit pillar, aligning information to the PMO Dashboard
- Address and challenge non-compliance with process, procedure, and group agreements positively with business pillars, seeking support of line manager where required
- Administer information contained within the Sub-Contractor Database, including but not limited to ensuring Constructionline data feeds are uploaded correctly, associated documentation is correct, and Sub-Contractor Categories are correct
- Manage changes to Sub-Contractors Status within our databases and performance dashboard
- Guide and Support stakeholders in the Business Unit Pillars on Procurement and Supply Chain Process and Procedures and use of the Constructionline Platform
- Build positive relationships with stakeholders around the Group
- Help to set up Meet the Buyer Events and Virtual Meet the Buyer Events as required
- Provide On-boarding, managed list, divisional KPIs etc and issue to relevant stakeholders
- Adhere to United Way - Learn and understand the United Way of working, ensuring that the processes are complied with and adopted into your daily disciplines
- Evaluate challenges and issues proactively and raise necessary issues to line management early to allow timely resolution
Health and Safety Responsibilities
- Set a good example to others by working safely
- Ensure that United Living HSE&Q standards, operating processes, company policies, and all legislative requirements are understood, implemented, and adhered to at all times
- Spot unsafe acts and report them to the site management team under your duty in the Health & Safety at Work Act
- Adhere to your Safety Responsibility statement
- Take reasonable care of yourself and any other person who may be affected by your actions
- Acknowledge and adopt a positive attitude, cooperate, and assist the company in all aspects of Health, Safety, Environment, and Quality
Requirements
- Excellent communication skills - both written and verbal
- Good Microsoft Excel and analytical skills with commitment to develop further
- Able to build positive productive working relationships with stakeholders
- Able to work effectively as part of a team
- Systematic, organized approach
- Able to manage time and priorities effectively
- Positive, can-do, and proactive attitude is essential
- Previous, demonstrable experience of working within a fast-paced working environment and team
Estimated Salary: £35,000 - £45,000 per annum, depending on experience.
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