Commercial Property Support Administrator

3 weeks ago


London, Greater London, United Kingdom JM Legal Ltd Full time

**Job Title:** Commercial Property Support Administrator

About J M Legal Limited

We are a dynamic law firm situated in the heart of Liverpool Street, London.

**Salary:** £45,000 + Hybrid working

Job Overview:

We are seeking a skilled Commercial Property Support Administrator to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our commercial property department.

Key Responsibilities:
  • Manage lawyers' diaries, ensuring they are up-to-date and reminding them of meetings on a daily basis.
  • Arrange meetings, book conference rooms, refreshments, and liaise with internal and external attendees.
  • Arrange travel bookings and related details through the support teams.
  • Complete photocopying, printing, organise couriers, send out letters, faxes, etc.
  • Open and close files, supervise general filing requirements, and record keeping.
  • Use effective systems to complete short and long-term tasks within required timescales.
  • Support lawyers in marketing activities, including pitch preparation and presentations.
  • Handle internal and external telephone queries, responding accordingly or passing messages on in a timely manner.
  • Monitor post and emails, dealing with correspondence as necessary and passing client-related correspondence to relevant lawyers when they are out of the office.
  • Liaise with administrative support departments on behalf of lawyers as required.
  • Review correspondence, attachments, documents, reports, presentations, faxes, etc., produced by the Administrative Assistant team before passing them to relevant lawyers and undertake basic/minor amendments when necessary.
  • Order searches from Search Providers, complete Land Registry forms, prepare completion statements and financial statements, draft bills, narratives, and process billing.
  • Assist with monthly report preparation and billing schedules.
  • Type urgent/short/confidential correspondence and emails.
  • Assist with partner diary management and booking meetings.
  • Produce and maintain Excel spreadsheets as required or PowerPoint presentations.

This is a fantastic opportunity to work for a progressive law firm in the heart of the City.

Previous Legal PA Secretarial experience within Commercial Property / Real Estate is essential.



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