Executive Assistant

3 weeks ago

Bolton le Sands, Lancashire, United Kingdom Outcomes First Group Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. As a key member of our team, you will be responsible for managing calendars, scheduling meetings, and coordinating travel arrangements.

Key Responsibilities
  • Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Serve as a primary point of contact for internal and external communications, screen and prioritize emails, phone calls, and other inquiries.
  • Prepare and maintain documents, reports, and presentations for meetings, ensuring accuracy and timeliness.
  • Assist in the coordination and execution of various projects and initiatives, tracking progress and deadlines to ensure successful completion.
  • Maintain confidentiality and accuracy of sensitive information, including personnel records, financial data, and strategic documents.
  • Attend meetings, take minutes, and distribute action items as needed, ensuring effective follow-up and accountability.
  • Assist in planning and organizing company events and conferences, including venue selection, catering arrangements, and attendee communication.
  • Anticipate challenges and proactively address issues, demonstrating resourcefulness and initiative in finding solutions.
  • Work collaboratively with colleagues across departments and locations, fostering a culture of teamwork and mutual support.
  • Ensure compliance with company policies, procedures, and regulatory requirements, always maintaining high ethical standards and professionalism.
Requirements
  • Experience in general office administration.
  • Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment, while maintaining a high level of accuracy and attention to detail.
  • Experience supporting senior executives or leadership teams, with a strong understanding of organizational dynamics and business operations.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
  • Strong communication skills, both written and verbal, with a professional and courteous demeanor.
  • Proficiency in Microsoft Office Suite and other relevant software applications, with the ability to learn new systems quickly.
  • Discretion and confidentiality in handling sensitive information, with a commitment to maintaining high ethical standards.
  • Problem-solving skills, with the ability to anticipate challenges and proactively address issues as they arise.
  • Collaboration and teamwork, with the ability to work effectively with colleagues across departments and locations.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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