Event Operations Coordinator

1 month ago


London, Greater London, United Kingdom TM Forum Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our team at TM Forum Ltd. The successful candidate will be responsible for managing speaker logistics and ensuring smooth content delivery for major events.

As an Event Operations Coordinator, you will work closely with multiple teams to create impactful agendas and elevate the conference experience. You will also focus on driving process improvements to enhance the speaker journey and streamline content production.

  • Key Responsibilities:
  • Populate and maintain event website agendas and speaker profiles.
  • Maintain an up-to-date database of speaker information, including biographies, headshots, presentations, and other documentation.
  • Manage the speaker journey by providing timely and accurate communication regarding registration, event details, and administrative needs.
  • Liaise with production crews and supporting staff to clarify roles and ensure seamless content delivery.
  • Prepare conference materials such as show decks, running order templates, and production cheat sheets.
  • Work with marketing teams on speaker promotion assets.
  • Coordinate with sponsored content teams to align efforts.
  • Identify and implement improvements to streamline content operations and enhance the speaker experience.
  • Support post-event reporting and analysis to evaluate content performance and process effectiveness.
  • Assist in creating and monitoring the speaker expense budget.
  • Follow organizational purchasing policies, managing tasks related to vendor requisitions and purchase orders.

About TM Forum Ltd

TM Forum is a global alliance of telco and tech companies, leading the industry in defining the building blocks for new operating models, impactful new partnerships, and advanced software platforms.

As a company, we prioritize diversity and inclusion, providing equal opportunities for all employees regardless of their background or characteristics.

Requirements

  • Proficiency in Microsoft Office Suite.
  • Experience in executing large-scale events or conferences with multiple sessions, speakers, and stakeholders is advantageous but not essential.
  • Strong project management skills and the ability to manage multiple timelines effectively.
  • Excellent verbal and written communication skills in English.
  • Highly organized, with the ability to manage complex schedules and logistics for multiple projects.

Estimated Salary: £35,000 - £50,000 per annum



  • London, Greater London, United Kingdom Freemans Event Partners Full time

    About the RoleWe are looking for a dedicated Catering Manager to join our team at Freemans Event Partners. As a key member of our team, you will be responsible for overseeing all aspects of our catering operations, including managing staff, inventory, and customer service.Responsibilities:Manage and coordinate catering operations, including planning,...


  • London, Greater London, United Kingdom Event Industry News Limited Full time

    Marketing and Events RoleWe are seeking an experienced Marketing and Events Coordinator to join our successful events team. The ideal candidate will have a strong background in event administration, marketing collateral development, and ticketing support.The role involves managing data for smooth event administration, developing marketing materials,...


  • London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    The Event Coordinator Specialist will play a pivotal role in overseeing the execution of domestic and international events. This includes conferences, exhibitions, and award shows. You will be responsible for meticulous planning and maintaining strong stakeholder relationships to deliver impactful events.Key responsibilities include navigating multiple...


  • London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    We are looking for a highly motivated and organized individual to fill the position of Coordinating Team Lead - Events at CREATIVE EVENT AND MANAGEMENT LIMITED. As a key member of our events team, you will be responsible for coordinating and executing events from conception to completion.Your key responsibilities will include:Collaborating with the marketing...


  • London, Greater London, United Kingdom Freemans Event Partners Full time

    Catering Manager Job DescriptionWe are seeking a skilled Catering Manager to oversee our catering operations at various London venues, including TWICKENHAM STADIUM/WEMBLEY STADIUM/WEST HAM LONDON STADIUM. The successful candidate will lead and train catering staff, manage inventory, maintain food safety compliance, and coordinate service at events.Key...


  • London, Greater London, United Kingdom Event Industry News Limited Full time

    We are seeking a highly motivated and organised individual to join our team as an Event Operations Coordinator. As part of our core business team, you will be responsible for delivering large scale staffing and volunteer deployments for events across the live music industry.The ideal candidate will have experience in the festivals or events industry in an...


  • London, Greater London, United Kingdom Change Hospitality Full time

    Are you passionate about delivering exceptional events and have a keen eye for detail?We are looking for an Operations and Events Coordinator to join our team at Change Hospitality in Southeast London.As Operations and Events Coordinator, you will be responsible for supporting the day-to-day operations of events, ensuring seamless execution and excellent...


  • London, Greater London, United Kingdom Change Hospitality Full time

    Join Change Hospitality as an Event Operations CoordinatorAbout the RoleThe ideal candidate will have a strong background in event operations and logistics, with excellent communication and problem-solving skills. As an Event Operations Coordinator, you will be responsible for ensuring the smooth execution of events at our venues.Key responsibilities include...


  • London, Greater London, United Kingdom Great Show Productions Ltd Full time

    Job DescriptionAt Great Show Productions Ltd, we are seeking an experienced Operational Event Coordinator to join our operations team. The successful candidate will work closely with the Venue Duty Manager and General Management to ensure the venue meets building control, planning, and premise licensing requirements.The Operational Event Coordinator will be...


  • London, Greater London, United Kingdom CREATIVE EVENT AND MANAGEMENT LIMITED Full time

    As a highly skilled Event Manager, you will be responsible for planning, coordinating, and executing various domestic and international events. These may include conferences, exhibitions, and award shows.The successful candidate will oversee the entire event lifecycle, from conception to delivery. This involves managing logistics, ensuring high standards,...


  • London, Greater London, United Kingdom Corinthian Sports Full time

    About the RoleCorinthian Sports is seeking an experienced Event Operations Coordinator to support the Head of Operations and Events in planning and executing various events, including our esteemed hospitality venue, the Pegasus Lounge.The successful candidate will be responsible for overseeing stock control, configurations, and bookings for ad hoc events,...


  • London, Greater London, United Kingdom Arts Council Full time

    About the RoleWe are looking for an Event Operations Coordinator to join our team at the Arts Council. The successful candidate will have a strong understanding of event operations and logistics.The role will involve managing and coordinating all aspects of Frieze Seoul, including procurement, vendor management, and on-site execution.You will work closely...


  • London, Greater London, United Kingdom Freemans Event Partners Full time

    We are seeking a skilled Catering Manager to oversee all operations of our catering unit at various London venues. This includes TWICKENHAM STADIUM, WEMBLEY STADIUM, WESTHAM- LONDON STADIUM and other exciting events.Job Summary:The Catering Manager will lead and train catering staff, manage inventory, maintain food safety compliance, and coordinate service...


  • London, Greater London, United Kingdom CFO Insights Full time

    At CFO Insights, we're seeking a skilled Event Operations Coordinator to join our team. As a key member of our operations team, you'll play a vital role in planning and executing our conferences.The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to work well under pressure. With a strong focus on event...


  • London, Greater London, United Kingdom Corinthian Sports Full time

    About Corinthian SportsOur company specializes in providing premium sports hospitality experiences at major events across the UK and overseas.Job SummaryThis role involves overseeing various aspects of live events, from planning and coordination to execution and post-event analysis.Key ResponsibilitiesEvent Design: Collaborate with clients to design and...


  • London, Greater London, United Kingdom Event Industry News Limited Full time

    The Royal Horticultural Society is looking for a highly skilled Deputy Venue Events Coordinator to join their team. The estimated annual salary for this role is £30,000 - £40,000.The successful candidate will be responsible for supporting the planning and delivery of events at RHS Gardens. This includes working closely with clients, contractors, and...


  • London, Greater London, United Kingdom Event Industry News Limited Full time

    We are looking for a talented Event Management Specialist to join our team. In this role, you will be responsible for the operational aspects of our events, including staff scheduling, inventory management, and training.As an experienced professional in the festivals or events industry, you will have a proven track record of managing teams in a high pressure...


  • London, Greater London, United Kingdom Springboard Success Full time

    About the Job:We're seeking an experienced Event Operations Executive to join our team at Springboard Success. In this role, you'll be responsible for overseeing the end-to-end operational aspects of events, ensuring timelines, budgets, and quality standards are met. Key responsibilities include event planning & coordination, stakeholder management,...


  • London, Greater London, United Kingdom Event Concept Full time

    **Event Concept**: A leading event agency, blending creative thinking and production expertise to deliver extraordinary experiences.We are seeking a skilled Digital Project Coordinator to support the technical delivery of projects in our London office and throughout the UK.Job Description:Experience in live events industry, technical or production support...


  • London, Greater London, United Kingdom Freemans Event Partners Full time

    We are seeking a passionate Catering Assistant/Casual Staff to join our event catering team at Freemans Event Partners. This is an excellent opportunity for those with experience in catering or hospitality to showcase their skills in a dynamic and fast-paced environment.Job SummaryWe provide high-quality bars services for events, including festival bars,...