Document Control Specialist

4 weeks ago

London, Greater London, United Kingdom F8 FERROVIAL CONSTRUCTION (UK) LIMITED Full time
About us:

Ferrovial Construction, a business unit of Ferrovial, is a leading provider of engineering and construction services. With a presence in 15 countries and a workforce of approximately 96,000 employees, we offer a wide range of services, including civil engineering and construction projects. Our company is committed to developing sustainable and innovative solutions, with the aim of creating value for society, clients, investors, and employees.

Job Description:

Document Control Specialist

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested. We are committed to developing sustainable and innovative solutions, with the aim of creating value for society, clients, investors, and employees. We have 7 major infrastructure projects across the UK, including HS2 Enabling works, HS2 Main Works, Silvertown Tunnel, Heathrow, Thames Tideway, Northern Line Extension, and Farringdon Station.

Scope and Scale of the role
  • They will set up the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. They will create workflows, digitize forms and submittal processes aligned with the project requirements, meet the client representative to achieve correct system setup and communication flows.
  • They can set up and manage commercial systems and field systems.
  • They will control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS), to ensure information is correctly managed, distributed (downstream and upstream) between the client systems and the project's.
  • They will review document formats and QA checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
  • They maintain the necessary trackers and reporting to the project team.
  • They have document controllers reporting to them.
  • Support and lead quality-related questions in tenders and pre-qualification when required.
  • Support innovation initiatives, raise new opportunities, and lead when required.
Job Responsibilities:
  • Responsible for setting up the EDMS and CDE system in the project.
  • Correctly set up digitized forms, workflows, and submittal processes embracing the project CDE.
  • Comply with project requirements and ISO 19650 requirements when applicable to the project.
  • Prepare project or organizational document control procedures and deliver trainings.
  • Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
  • EDMS support for projects and departments.
  • QA document checking.
  • Manage the administration of EDMS (workflows, access rights, distributions, etc.).
  • Assist in preparing and managing documentation internally/by subcontractor.
  • Train project personnel in using the system and document control procedures.
  • Asset Integration (not essential):
    • Coordinating the compilation of assets registers and H&S files.
    • Registering key assets to asset management systems (e.g., Maximo, Sales Force, Excel, or others) and running required reports for PM to raise visibility of assets delivered/install and scheduled/planned for delivery.
    • Liaison and coordination with site teams for production of handover asset information documentation.
Qualifications:
  • Evidence of applicable system admin courses completed of Asite and SharePoint.
Experience:
  • Substantial experience in document control duties.
  • Experience in multiple handovers and design submissions successfully.
  • Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
  • Understanding of ISO 19650.
Knowledge/Ability:
  • Advance knowledge of Word, PowerPoint, and Excel, and PDF professional.
  • They can use Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project required systems, and good knowledge of SharePoint and the overall MS Office applications: MS Forms, Power Automate, etc.
  • Ability to manage time and several tasks, and prioritize correctly.
  • Ability to spot errors in documents, such as formatting errors, typos, or similar.
  • Ability to be able to understand drawings.
Skills/Behaviours:
  • Motivated to learn and add value to the team, the role, and the apprenticeship program.
  • Inquisitive mind, seeking for new improved ways of working.
  • Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
  • Analytical and critical thinker, excellent record keeping, and attention to detail.
  • Good communication skills, verbal and written.
  • Will to managing and teach/develop their team.


Ferrovial Construction is an equal opportunities employer and welcomes applications from all qualified candidates. We are committed to diversity and inclusion and aim to create a workplace that is inclusive and respectful of all employees. We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to diversity and inclusion and aim to create a workplace that is inclusive and respectful of all employees.

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