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Contract Administrator

1 month ago

Bristol, Bristol, United Kingdom Reed Full time
Job Title: Contract Admin

Reed have partnered with a national provider to recruit a Contract Admin on a full-time, permanent basis.

Job Summary:

The successful candidate will perform various administrative tasks, maintain keyboard skills, and have a strong knowledge of Microsoft Office programs. This role is integral to supporting the Project and Contracts Managers, interfacing with clients, and ensuring the smooth operation of administrative processes.

Key Responsibilities:
  • Perform administrative tasks as instructed by the company.
  • Maintain keyboard skills and proficiency in Microsoft Office programs and other client-associated software.
  • Assist and support Project and Contracts Managers, proactively solving problems where possible.
  • Answer the company phone professionally to maintain a positive company image.
  • Place orders and liaise with sub-contractors regarding their contracts with the company.
  • Keep accurate records for projects, including Site Health & Safety Plans and Post Contract Health & Safety Files.
  • Understand and adhere to Health & Safety responsibilities as outlined in the Company Health & Safety Policy.
  • Check and process Purchase Orders from clients, log and invoice accurately in line with company directives and client requirements.
  • Manage incoming and outgoing post, including sorting and distribution.
  • Order and maintain office equipment and stationery, managing related invoices.
  • Coordinate with colleagues and external contacts to arrange travel and accommodation.
  • Organise and store paperwork, documents, and computer-based information.
  • Assist with client requirements and maintain professional relationships.
Requirements:
  • Strong organisational and administrative skills.
  • Proficient in Microsoft Office suite and other relevant computer programs.
  • Excellent problem-solving abilities.
  • Professional telephone manner and strong communication skills.
  • Ability to manage multiple tasks and prioritise effectively.
  • Knowledge of Health & Safety regulations.
  • Experience in handling confidential information and maintaining records.
  • Ability to liaise with various stakeholders, including clients and sub-contractors.
Benefits:
  • Standard working hours: Monday to Friday, 9 am to 5 pm.
  • Private Health Care.
  • Generous annual leave entitlement of 25 days plus Bank Holidays.
  • On-site parking available.