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Finance and Administration Coordinator

1 month ago

ThornabyonTees, Stockton-on-Tees, United Kingdom JH Mechanical & Electrical Full time
Job Description

We are seeking a highly skilled and experienced Finance and HR Administrator to join our team at JH Mechanical & Electrical Services. As a key member of our finance and administration team, you will be responsible for managing the day-to-day finance and HR tasks, including reconciliation of bank and supplier account statements, sales invoicing and credit control, and accurate recording of employee timesheets for payroll management.

The successful candidate will have a strong focus on coordinating and working with other team members to ensure the accurate recording and reporting of data and to meet tight financial and HR reporting deadlines. Excellent teamwork and communication skills are essential for this role, as well as the ability to work in a fast-paced environment and drive process improvements across the company.

Key Responsibilities:

  • Manage the day-to-day finance and HR tasks, including reconciliation of bank and supplier account statements, sales invoicing and credit control.
  • Accurately record and report employee timesheets for payroll management.
  • Coordinate with the Admin team and Technical Managers to produce exception reports for sign off to ensure timesheets are recorded accurately for payroll purposes.
  • Manage the payroll system in the company CRM, in Breathe HR and in Xero accounts systems.
  • Implement credit control procedures to collect debts that have become overdue.
  • Examine financial reports and data closely to check for discrepancies.
  • Highlight opportunities for system improvements to prevent errors in data collection and calculations.

Requirements:

  • AAT, ACA, ICAS or above, or working towards.
  • At least 2 years' experience in a similar role.
  • Trustworthy and discreet.
  • Experience of working at a small to medium sized company.
  • Used to working to tight deadlines.
  • Proficient in Office 365, essentially with advanced Excel skills.
  • Able to communicate effectively with internal and external stakeholders (both written and spoken).
  • A proactive approach to work and problem solving.

Working Hours: 40 hours per week. Holidays: 25 days per year (April – March) + bank holidays.