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Finance and Administration Coordinator

2 months ago

ThornabyonTees, Stockton-on-Tees, United Kingdom JH Mechanical & Electrical Full time
Job Description

Due to sustained growth, an exciting opportunity has arisen for a Finance and HR Administrator to join JH Mechanical and Electrical Services, a fast-growing, family-owned company operating across the north of England.

This role will be at the heart of our finance and administration team, reporting directly to our Head of Finance, and will be actively involved in implementing our plans to develop our business administration functions.

The successful candidate will be responsible for managing the day-to-day finance and HR tasks, driving process improvements across the company, and ensuring the accurate recording and reporting of data.

Key Responsibilities and Accountabilities
  • Reports to the Head of Finance and deputises for the Head of Finance where required
  • Perform bank, credit card, and supplier account reconciliations in Xero
  • Ensure all financial transactions are accurately recorded, filed, and reported in a timely manner
  • Chase aged debt to secure payments from clients
  • Process company timesheets, payroll, and associated expense claims
  • Administer recruitment and onboarding tasks for the company
  • Undertake HR administration tasks, including keeping BreatheHR records up to date on all personnel changes
  • Record and track training records and certificates to ensure they are identified, reported to management, and rebooked as required
Key Finance Tasks
  • Perform bank, credit card, and supplier account reconciliations in Xero, ensuring accurate recording of transactions against the correct cost centres
  • Ensure all financial transactions are properly recorded, filed, and reported in both the company CRM system and in Xero
  • Follow company procedures for the set up and maintenance of customer and supplier accounts
  • Work with the Head of Finance and Contracts manager to manage the sales ledger, including raising sales invoices and assisting with dispute resolutions as required
  • Implement credit control procedures to collect debts that have become overdue
Key HR Tasks
  • Post job vacancies on various platforms
  • Collate and maintain a library of adverts and job descriptions
  • Ensure all new hire paperwork is prepared, distributed, completed, and filed correctly
  • Coordinate induction, onboarding, and probation review schedules for new employees
Key Skills, Knowledge, and Experience
  • AAT, ACA, ICAS, or above, or working towards
  • At least 2 years' experience in a similar role
  • Trustworthy and discreet
  • Experience of working at a small to medium-sized company
  • Used to working to tight deadlines
  • Proficient in Office 365, with advanced Excel skills
  • Able to communicate effectively with internal and external stakeholders
  • A proactive approach to work and problem-solving