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Administrative Assistant

2 months ago

London, Greater London, United Kingdom London borough of Barking and Dagenham Full time

About this role

The Community Music Service (CMS) is seeking a highly organized and detail-oriented Administrative Assistant to support the team in the use of data. The successful candidate will be responsible for creating and maintaining databases, adapting them to meet internal and external needs, managing database updates, and undertaking data analysis to inform decision-making.

Key responsibilities

  • Develop and maintain databases to support the CMS's operations, including the Whole Class Ensemble Teaching database.
  • Produce reports that analyze data, including pupil and instrument-specific data.
  • Provide teaching resources, such as registers, transfers, and facilities management.
  • Organize the events diary, including booking concerts with schools and issuing instruments.
  • Assist the Head of Service with the Business Continuity Plan.
  • Develop systems for financial data assessment to support funding applications.
  • Attend meetings as required and take and circulate meeting minutes.
  • Support the workloads of other office colleagues and provide cover for reception duties as needed.

About you

We are looking for a strong team player with experience working in an office environment. You will have excellent communication skills and be able to work independently with minimal supervision. The ability to work within defined timelines and ensure compliance with government surveys and Arts Council England surveys is essential.

About us

The Community Music Service is a well-established music service based in the London Borough of Barking and Dagenham. We are a national award-winning service that delivers instrumental lessons across the borough and is the lead organization of the Barking & Dagenham Music Education Hub.