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Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a safe and productive work environment for our staff and clients.Key ResponsibilitiesBe the primary...
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Facilities Coordinator
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Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a safe and productive work environment for our staff and clients.Key ResponsibilitiesBe the primary...
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Facilities Coordinator
1 month ago
Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a safe and productive work environment for our staff and clients.Key ResponsibilitiesBe the primary...
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Facilities Coordinator
4 weeks ago
Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a great working environment for our staff and a presentable environment for our clients.Key...
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Facilities Coordinator
4 weeks ago
Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a great working environment for our staff and a presentable environment for our clients.Key...
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Facilities Coordinator
3 weeks ago
Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a great working environment for our staff and a presentable environment for our clients.Key...
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Facilities Coordinator
3 weeks ago
Birmingham, Birmingham, United Kingdom Kennedys Full timeAbout the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a great working environment for our staff and a presentable environment for our clients.Key...
Facilities Coordinator
2 months ago
Kennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Birmingham. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a safe and productive work environment for our staff and clients.
Key Responsibilities- Act as the primary point of contact for office queries and concerns, reporting major issues to the Senior Facilities Coordinator.
- Proactively handle onsite team and stakeholder concerns, ensuring prompt resolution and execution of rectification actions.
- Maintain a high standard of office environment, ensuring a great working space for staff and a presentable environment for clients.
- Develop strong relationships with contractors, ensuring service meets expectations.
- Coordinate maintenance tasks, issue permits, and manage ordering and stock control for office supplies.
- Ensure consistent delivery of Support Services to a high standard.
- Provide front-of-house reception support, facilitating meetings and catering.
- Maintain up-to-date records and adhere to essential competencies and Service Level Agreements.
- Undertake and manage ordering and stock control for office supplies.
- Coordinate facilities management and property maintenance tasks, including Health & Safety.
- Monitor mailboxes and direct enquiries to the correct person.
- Ensure MFDs are operational daily and report issues to relevant teams.
- Process incoming and outgoing mail, including internal distribution and uploading to the case management system.
- Maintenance - logging helpdesk jobs, arranging building access and permits.
- Archiving.
- Process and track invoices related to facilities orders.
- Provide holiday cover for team members, including assistance with post and ordering stationery.
- Support the Facilities Leadership Team with processing expenses and booking travel as needed.
- Provide administrative support to the wider facilities team as required.
- Facilities management experience, particularly in professional services, is advantageous.
- Efficient document management and excellent administration skills.
- Excellent communication skills and a commitment to providing a first-class service to clients.
- Ability to identify and proactively manage user concerns or queries.
- Flexibility in approach and ability to adapt to stakeholder needs.
- Willingness to travel between UK offices to maintain a single team ethos.
- Team player.
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide, we have a strong presence in the UK, Europe, Middle East, Asia Pacific, and America.
We're a fresh-thinking firm, empowering our clients with diverse ideas, tools, and technology to make their lives easier, while delivering exceptional results.
We welcome high-performing lawyers, business services professionals, secretaries, graduates, and apprentices to join our rapidly expanding global firm.
Our culture and values form a big part of who we are, and we take them seriously. We make a difference by being approachable, straightforward, supportive, and distinctive.
We recognize the value of investing in our people's development and believe our culture and values contribute to the quality of our work and client relationships.
We strive to celebrate, empower our people, and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work, and trust, where diversity, equity, and inclusion are key priorities.
Kennedys is an equal opportunities employer, committed to ensuring our recruitment processes are as inclusive as possible.
