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Accounts and Administrative Assistant

2 months ago

Glasgow, Glasgow City, United Kingdom Reed Full time

Job Summary:

We are seeking a highly skilled and organized Accounts and Administrative Assistant to join our client on a temp to perm basis. The successful candidate will be responsible for providing essential finance and administrative duties within a factory office environment.

Key Responsibilities:

  • Financial Management: Handling purchase and sales orders, managing the purchases and sales ledger, including payments and debt management.
  • Invoice Processing: Matching, batching & coding high volumes invoices on a daily basis.
  • Custom Clearances: Dealing with custom clearances.
  • Reporting: Generating sales analysis reports and assisting with the preparation of regularly scheduled reports.
  • Customer and Supplier Management: Addressing general customer and supplier queries alongside general office administration duties.
  • Team Leadership: Potentially supervising and managing junior staff depending on experience.
  • Process Improvement: Contributing to the improvement and automation of processes while managing regular business tasks.
  • Inventory Management: Maintaining weekly churn calculations, stock balances, and oil ordering.
  • Payroll and HR: Managing weekly wage payroll and keeping records of factory holidays and sickness.
  • Financial Analysis: Conducting monthly factory pension analysis and customer order management.
  • Debt Collection: Analysing debtors reports, including chasing overdue balances.
  • Supply Chain Management: Overseeing general supplies ordering and haulier administration.
  • Raw Materials Management: Tracking raw material purchases, invoicing, and monitoring payments.
  • Sales Analysis: Performing sales analysis and managing damages, including communication and returns.

Requirements:

  • Technical Skills: Proficient in Microsoft Office, particularly Excel.
  • Communication Skills: Confident in using various systems and handling customer and supplier interactions.
  • Organizational Skills: Capable of managing a full workload and prioritising tasks effectively.
  • Financial Experience: Experience with sales and purchase ordering, payments, and finance ledgers.
  • Administrative Skills: Strong office administration skills.
  • Adaptability: Openness to learning new tasks and taking on additional duties as needed.
  • Process Adaptability: Ability to adapt to and work within changing processes.