Executive Assistant

3 weeks ago

Birmingham, Birmingham, United Kingdom Brook Street NMR Full time
Job Title: Executive Assistant

Brook Street NMR is seeking a highly skilled and organized Executive Assistant to provide exceptional support to one of our senior leaders. This is a temporary assignment, lasting up to 6 months, with a guaranteed interview for candidates who meet the essential criteria.

Key Responsibilities:
  • Diary Management: Proactively manage the Director's appointments, send meeting invites, and ensure timely responses.
  • Inbox Management: Identify and prioritize urgent items, respond to routine correspondence, and manage the Director's inbox.
  • Administrative Support: Provide ad-hoc support to the Director, including taking minutes of senior leader meetings and producing correspondence.
  • Travel Arrangements: Book travel and accommodation for the Director and their team as required.
  • Desk and Room Bookings: Arrange for attendance at offices, including desk booking and room bookings for meetings.
  • Communication: Form effective working relationships with administrative teams and EAs of other senior staff, ensuring clear channels of communication with the Director.
  • Business Support: Work with the Business Support Team, act as Intranet Editor, complete regular audit checks, support recruitment campaigns, and ensure management information is up-to-date.

This role requires a high level of resilience, flexibility, and organizational skills to work in a pressurized environment with tight deadlines. The successful candidate will have excellent attention to detail, be able to use their initiative and judgment, and react quickly and professionally to changing priorities.

Please note that this role will require a DBS check and three years' referencing. If you feel you have the necessary skills and experience for this role, please apply online. Due to the high volume of applications, we may not be able to contact every candidate who applies.

Brook Street NMR is proud to support the Armed Forces Covenant and guarantees to interview all candidates who are veterans or spouses/partners of military personnel and meet the essential criteria.

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