Collections Documentation Officer
4 weeks ago
The Wallace Collection is seeking a highly skilled Collections Documentation Officer to join our team. As a key member of our Exhibitions and Collection Care department, you will play a crucial role in enhancing the Collection's ability to care for, interpret, and display its important holdings.
Job SummaryThe Collections Documentation Officer will be responsible for analysing and improving existing digital documentation, updating the Wallace Collection's Collections Management System (CMS) with new data, and maintaining collections management and documentation standards. This includes data cleaning, auditing, and developing content for the current CMS, as well as leading targeted physical audits and reconciling object records.
Key Responsibilities- Support the Collection Systems Project Manager in devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
- Undertake and assist the review of the Collection's object data records, to result in recommendations for agreed baseline standards for improvements across all object data records.
- Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of information across all mandatory fields in conformity with Spectrum standards throughout the collection.
- Working within a small team, lead targeted physical audits, on site and off site, and undertake reconciliation of object records following these audits.
- Reviewing and reconciling any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives, and existing publications.
- Investigating documentation queries, e.g. reconciling existing objects with existing documentation.
- Checking and updating object descriptions and numbering on the CMS in consultation with specialist Museum staff.
- Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
- Liaise with Zetcom and the IT department as required, supporting the Collection Systems Project Manager on infrastructure issues.
- Supervise the work of the Collections Documentation and Digitisation Trainees.
- Degree level qualification in a relevant subject, or equivalent vocational experience.
- Strong database skills and experience of collections management systems.
- At least one year experience working in museum collections documentation.
- Computer literate with a good working knowledge of MS Office 365 software packages, especially, Excel, Word, and Outlook.
- Experience with data and terminology standards and their implementation in a museum context.
- Experience with data cleaning projects and batch data and familiarity with SQL queries.
- Knowledge of current policy and emerging practises in the sector relating to the delivery of collections information access and standards.
- A systematic approach to working and ability to effectively prioritise.
- Ability to maintain high level of accuracy and a keen eye for detail.
- Good communication and interpersonal skills.
- Experience of working effectively both independently and as part of a multidisciplinary team.
- Flexible and pragmatic approach to work and a willingness and ability to undertake manual duties.
- Experience of Collections Management System MuseumPlus (Zetcom).
- Experience handling works of art within a museum context.
- Experience with IT user training and developing supporting materials.
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London, Greater London, United Kingdom WALLACE COLLECTION Full timeAbout the RoleThe Wallace Collection is seeking a skilled Collections Documentation and Data Officer to join our team. As a key member of our collections team, you will be responsible for analysing and improving existing digital documentation, updating our Collections Management System (CMS) with new data, and supporting the Collections Systems Project...
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