Collections Documentation and Data Officer

3 weeks ago

London, Greater London, United Kingdom WALLACE COLLECTION Full time

About the Role

The Wallace Collection is seeking a skilled Collections Documentation and Data Officer to join our team. As a key member of our collections team, you will be responsible for analysing and improving existing digital documentation, updating our Collections Management System (CMS) with new data, and supporting the Collections Systems Project Manager with the migration to a new CMS.

Main Responsibilities

  • Undertake data checking and cleaning of object data records to ensure consistency and accuracy of documentation across all mandatory fields.
  • Prepare data for migration, including identifying data structures, mapping fields between systems, and ensuring Spectrum 5.1 compliance.
  • Lead targeted physical audits, on site and off site, and undertake reconciliation of object records following these audits.
  • Review and reconcile any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives, and existing publications.
  • Check and update object descriptions and numbering on the CMS in consultation with specialist Museum staff.
  • Ensure that agreed museum data standards are adhered to across the updates to the CMS.
  • Conduct pre-migration audits and post-migration data reconciliation to verify the accuracy of transferred data and system functionality.
  • Assist in CMS configuration, testing, and user training as part of the migration implementation phase.

Requirements

  • Degree level qualification in a relevant subject, or equivalent vocational experience.
  • Strong database skills and experience of collections management systems.
  • At least two years' experience working in museum collections documentation.
  • Computer literate with a good working knowledge of MS Office 365 software packages.
  • Experience with data and terminology standards and their implementation in a museum context.
  • Experience with data cleaning projects and batch data and familiarity with SQL queries.

Working at the Wallace Collection

The Wallace Collection is a world-renowned museum and art gallery in London. We are committed to providing access to our collection for as wide a public as possible and to helping visitors engage with our diversity. Our goal is to create a place of understanding, cultural pluralism, curiosity, and learning.

Equality and Diversity

The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community. We are committed to providing a diverse and inclusive work environment and to promoting equality of opportunity for all employees.

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