Office Coordinator
3 weeks ago
COREcruitment is working with a growing Multi-branded Hospitality business based in Borehamwood who are looking for an Office Assistant to support their day-to-day operations. The successful candidate will play a key role in ensuring the smooth running of the office and providing administrative support to various departments.
Key Responsibilities:- Administrative Support: Provide general administrative support to the office, including answering calls, handling correspondence, and managing the office inbox.
- Diary Management: Assist in scheduling and managing appointments, meetings, and calendars for senior staff.
- Document Management: Maintain and organize electronic and physical files, ensuring that all documentation is easily accessible and up to date.
- Office Supplies: Monitor and order office supplies as needed, ensuring the office is fully stocked and well-maintained.
- Meeting Coordination: Assist in setting up meeting rooms, preparing agendas, and taking minutes during meetings when required.
- Travel Arrangements: Organize travel, accommodation, and itineraries for staff as required.
- Visitor Reception: Greet visitors, ensure they are comfortable, and direct them to the appropriate department or staff member.
- Invoicing and Expenses: Assist with processing invoices, managing expense reports, and maintaining basic financial records.
- IT and Equipment Support: Liaise with the IT department to ensure staff have the necessary equipment and technology to work efficiently.
- Ad-hoc Tasks: Provide general support for other departments and handle ad-hoc tasks or projects as required.
- Previous Experience: Previous experience in an administrative or office assistant role is essential.
- Organizational Skills: Strong organizational and multitasking abilities.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication Skills: Excellent verbal and written communication skills.
- Teamwork: Ability to work independently and as part of a team.
- Attention to Detail: High level of accuracy and attention to detail.
- Time Management: Ability to manage time effectively and prioritize tasks.
- Diary Management: Experience with diary management and booking travel is advantageous.
If you are interested in this opportunity, please apply today or send your cv to Sophie at COREcruitment.
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