Executive Assistant to a Partner

4 weeks ago

London, Greater London, United Kingdom Eden Recruitment Ltd Full time
Job Title: Executive Assistant to a Partner

A prestigious Private Equity firm is seeking a highly skilled and organized Executive Assistant to support a Partner and a small team of investment professionals.

Key Responsibilities:

  • Manage complex diaries, scheduling meetings, and coordinating multiple diaries.
  • Anticipate and prevent potential issues, thinking ahead to ensure seamless operations.
  • Coordinate the scheduling of monthly board/trade updates for various Portfolio Companies.
  • Accurately and timely produce and submit expense reports via Concur, ensuring all expenses are allocated correctly.
  • Coordinate internal and external executive meetings, catering, dial-ins, video conference set-up, and meeting materials.
  • Assist with managing the CRM database (Deal Cloud), including data entry, reporting, and ensuring accuracy of information.
  • Support Senior Investment Professionals in preparing documents and presentations, including printing and binding.
  • Provide backup support to other Executive Assistants as needed.
  • Coordinate projects and events.
  • Perform other ad-hoc secretarial tasks.

Requirements:

  • Proficient in Microsoft Office suite.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, and able to multitask with great follow-up skills.
  • Strong written and verbal communication skills.

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