Executive Assistant to the Managing Director

2 days ago

StratforduponAvon, Warwickshire, United Kingdom Pure 4 Recruitment Limited Full time

We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of a successful business. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of executive administrative and personal tasks.

Key Responsibilities:

  • Executive Administrative Support:
    • Manage the MD's calendar, schedule appointments, and coordinate meetings.
    • Organize travel arrangements, including booking flights, accommodations, and ground transportation.
    • Prepare reports, presentations, and correspondence on behalf of the MD.
    • Handle phone calls, emails, and other communications for the MD.
  • Board and Committee Support:
    • Prepare and distribute meeting agendas, minutes, and other relevant documentation.
    • Coordinate and schedule board and committee meetings.
    • Assist with follow-up on action items from meetings.
  • Office Management:
    • Ensure the MD's office is organized and presentable.
    • Maintain office supplies and manage inventory for the MD's office.
    • Liaise with vendors, contractors, and service providers as needed.
  • Confidentiality and Discretion:
    • Maintain confidentiality and handle sensitive information with discretion.
    • Manage the MD's personal and business-related confidential documents.
  • Project Management:
    • Assist with special projects and research as needed.
    • Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
  • Personal Assistance:
    • Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
    • Manage personal finances for the MD, including bill payments and budgeting assistance.
    • Coordinate personal events and social gatherings for the MD.
  • Additional Duties:
    • Perform other related duties as assigned by the MD.

Qualifications:

  • Education and Experience:
    • High school diploma or equivalent; a bachelor's degree is preferred.
    • Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
  • Skills and Abilities:
    • Exceptional organizational and time-management skills.
    • Excellent verbal and written communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Ability to multitask and prioritize tasks effectively.
    • Strong attention to detail.
    • Ability to work independently and as part of a team.
  • Personal Attributes:
    • High level of professionalism and discretion.
    • Proactive and self-motivated.
    • Flexible and adaptable to changing needs and priorities.
    • Reliable and trustworthy.

We look forward to hearing from qualified candidates.

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