Bid Manager

6 days ago

South East, United Kingdom WasteRecruit Ltd Full time
Job Title: Bid Manager

We are seeking a highly motivated and experienced Bid Manager to join our team at WasteRecruit Ltd. As a key member of our commercial team, you will be responsible for managing the tender process from start to finish, ensuring our bids are of the highest quality and meet customer expectations.

Key Responsibilities:
  • Manage the preparation and completion of Pre-Qualification Questionnaires (PQQs), Invitation to Tenders (ITTs), and tender documents in alignment with customer requirements.
  • Identify strategies and prepare a tender plan to ensure all tenders and bids are acted upon within strict deadlines.
  • Develop and issue operational guidelines and documentation to support management of complex tenders, ensuring all key internal stakeholders are briefed on tender requirements.
  • Coordinate and manage tender activities across the business; issue tender notification packages and ensure required documentation is returned from internal stakeholders within specified deadlines.
  • Review tender documentation and perform quality checks to ensure compliance with the requirements of PAS99:2012, the quality policy, and documented processes.
  • Monitor tender responses from contributors, ensuring high-quality information is received for inclusion in tender document, promptly escalating any quality or integrity issues identified.
  • Manage production of tender documentation, reviewing to ensure a high level of accuracy and completion prior to timely submission.
  • Drive tender to successful closure, consistently delivering high-impact solutions to maximise long-term profitability of the contract.
  • Manage customer relationships throughout the tender process, ensuring a high level of customer care is maintained throughout.
  • Liaise proactively with the Contract Manager or Sales lead, ensuring they are fully briefed and supported to put the contract into operation.
  • Support the General Manager to identify new business opportunities, maximising opportunity to win tender bids through the open procurement process.
  • Monitor the Bid Writer's performance, coaching and providing constructive feedback whilst identifying employee training needs.
  • Assist the Bid Writer, where necessary, to ensure that all bids are completed on time and to the required standard.
  • Ensure that either the Bid Manager or Bid Writer attends all site visits alongside the commercial team.
  • Attend and contribute towards client presentations.
  • Follow the Bid/No Bid Process for each opportunity to ensure the company is focusing on the correct bids.
  • Ensure full compliance with all Company policies and procedures including health and safety and employment.
Requirements:
  • Educated to degree level.
  • Full driving licence.
  • A minimum of 3 years' experience of bid/tender management.
  • Ideally, waste and recycling industry experience.
  • Commercial awareness of tendering processes with a sound understanding of business development.
  • Demonstrates a confident 'can do' attitude, and a passion for delivering solutions that will exceed customers' environmental and sustainability targets.
  • Excellent communication skills, both verbal and written.
  • Highly motivated, with strong organisational and time-management skills.
  • Good attention to detail with high importance placed on accuracy.
  • Strong writing and proofreading skills.
  • Extensive negotiation, influencing and decision-making skills.
  • Able to prioritise and work well under pressure to meet strict deadlines.
  • Able to identify opportunities for further business development.
  • Excellent analytical and problem-solving skills.
  • Ability to multi-task, working on several projects at any one time.
  • Ability to motivate and coach direct line report/s to ensure their potential is fulfilled.
  • Quality focused.
  • Evidence of an excellent working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
  • Flexible with working hours to ensure deadlines are met.
Why this role?

This role is perfect for a highly motivated and experienced Bid Manager who is looking to take the next step in their career. You will have the opportunity to lead and manage a key function within our company, driving the tender process from start to finish and ensuring our bids are of the highest quality. If you are passionate about delivering solutions that exceed customer expectations and are ready to take on a new challenge, we want to hear from you.

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