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Executive Assistant

2 months ago

Birmingham, Birmingham, United Kingdom Reed Full time

Job Summary:

We are seeking an experienced Executive Assistant to join our team at Reed. As an Executive Assistant, you will provide high-level administrative support to senior partners, ensuring the smooth operation of our office.

Key Responsibilities:

  • Calendar Management: Efficiently manage and coordinate the executive's schedule, ensuring all meetings, appointments, and travel plans are seamlessly organized.

  • Communication Liaison: Act as the primary point of contact between the executive and internal/external stakeholders, handling correspondence with professionalism and discretion.

  • Meeting Preparation: Prepare agendas, compile necessary documents, and ensure all meeting logistics are in place, allowing the executive to focus on strategic decision-making.

  • Travel Coordination: Arrange detailed travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and hassle-free travel experiences.

  • Document Management: Maintain and organize important documents, files, and records, ensuring easy access and confidentiality.

  • Project Support: Assist in the planning and execution of special projects, providing administrative support and ensuring timely completion.

  • Expense Reporting: Manage and process expense reports, ensuring accuracy and adherence to company policies.

  • Event Planning: Coordinate and manage company events, meetings, and conferences, ensuring all details are meticulously planned and executed.

  • Problem-Solving: Proactively identify and resolve administrative issues, ensuring the executive's day runs smoothly.

Requirements:

  • Administrative Experience: A minimum of 2 years of experience in an administrative role, preferably in a fast-paced office environment.

  • Communication Skills: Excellent written and verbal communication skills, with the ability to effectively communicate with senior partners and external stakeholders.

  • Organizational Skills: Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

  • Technical Skills: Proficiency in Microsoft Office, with experience in calendar management and travel coordination.

What We Offer:

We offer a comprehensive benefits package, including flexible working arrangements, professional development programs, and regular team-building activities. If you're someone who thrives in a fast-paced, high-achieving environment, this is the perfect opportunity for you.