Business Operations Coordinator

1 month ago


Retford, Nottinghamshire, United Kingdom Bubble Design Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bubble Design. This role is ideal for someone who enjoys working in a fast-paced environment and has excellent communication skills.

The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing essential clerical and administrative support. You will receive training and mentorship throughout your apprenticeship, helping you to develop a wide range of skills in business administration.

Key Responsibilities:

  • Maintain effective communication through phone etiquette, responding to enquiries and directing calls appropriately.
  • Be the first point of contact for visitors to the office, providing a welcoming, efficient reception service when onsite.
  • Provide refreshments to visitors when required.
  • Handle data entry tasks into Xero Accounting Software with accuracy and attention to detail.
  • Utilise Google Suite for document creation and spreadsheets.
  • Manage office supplies and ensure the office environment is well-organised.
  • Collaborate with other departments to facilitate smooth operations within the organisation.
  • Work with suppliers to prepare quotations for clients.
  • Use Adobe InDesign to create various documents.
  • Place purchase orders for all areas of the business.
  • Ensure print orders are placed on-time to meet deadlines.
  • Create and process customer invoices.
  • Manage the office Trello boards.

Requirements:

  • High levels of attention to detail with a focus on data entry and accuracy.
  • Excellent organisational skills with the ability to prioritise tasks effectively.
  • Demonstrated phone etiquette and interpersonal communication skills.
  • Ability to work independently as well as part of a team in a fast-paced environment.
  • Familiarity with general office procedures and administrative practices.
  • Experience of or willingness to learn administrative skills in a professional office.
  • Core GCSE's in Maths and English.

Company Benefits:

  • Hybrid working arrangement.
  • Company events.
  • Company pension scheme.
  • On-site parking facilities.
  • Development and progression opportunities.
  • Additional holidays for every year you're with us.
  • Your birthday off.
  • A great work environment.
  • Casual dress code.


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