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Administrative Support Specialist

2 months ago

Gatwick, United Kingdom Air Partner Full time
About the Role

The Air Partner Group is a world-leading, global aviation services organization providing aircraft charter, aviation safety and security solutions to industry, governments, private individuals, and civil defense organizations.

We are seeking a highly skilled and dynamic individual to support our People Team in delivering exceptional administrative support and advice for the entire employee journey across a wide range of roles and people.

This is a part-time role, offering between 20 and 25 hours a week, depending on what works best for the successful candidate. We prefer the hours to be spread over 4 or 5 days of the week (Monday to Friday) with a requirement to work Fridays.

Please note that a 5-year background check will be required before starting the role.

Key Responsibilities
  • Owning the new joiner and leaver administration, ensuring RTW documents are captured and recorded.
  • Supporting line managers with the recruitment and onboarding process.
  • Issuing job offer letters and contracts.
  • Maintaining and updating accurate employee records using SharePoint and the HRIS system.
  • Maintaining Excel spreadsheets for long service, probation, address lists, etc.
  • Arranging HR inductions and exit interviews.
  • Obtaining employment references, including 5-year background checks as required.
  • Providing support in relation to merger, acquisition, and integration activities.
  • Reviewing and updating HR policies in line with current legislation.
  • Coordinating, administering, and reporting on the performance appraisal process.
  • General HR administration for salary increase and changes to terms and conditions correspondence, creating and updating organization charts, replying to employment and mortgage reference requests, updating and maintaining the HR pages of Air Partner's Intranet, etc.
  • Supporting with ad hoc project work.
  • Advising employees and managers on HR policies and processes.
  • Supporting with Group employee engagement activities, including the engagement survey, internal communications, and employee resource groups.
  • Providing support with reward and recognition activities, including values and long service awards.
  • Ensuring people records are managed effectively and in accordance with GDPR, Privacy, and Data Retention Policies.
  • Checking and collating departmental and GL Code information for Invoices and raising Purchase Orders for these via NetSuite.
Requirements
  • Proven experience of working within an Administration/HR Administration environment.
  • Excellent interpersonal skills and ability to work with people at all levels.
  • An ability to multitask and work with a range of stakeholders in a pressurized environment.
  • Excellent verbal and written communication skills.
  • Strong organizational skills.
  • A highly motivated and proactive individual with the ability to work independently and as part of a team.
  • Proficiency in MS Office packages.
  • Strong analytical skills and the ability to interpret and report on data.
  • An awareness of confidentiality and an ability to work as part of a small team.
  • Resilience and an ability to work in an organization that is undergoing frequent change due to development and growth.
  • A sense of humor.