Financial Operations Coordinator

2 weeks ago

Ballymena, United Kingdom VANRATH Full time
Job Title: Finance Administrator

We are seeking a highly skilled Finance Administrator to join our client, an established business based in Ballymena. The ideal candidate will play a crucial role in supporting the Director and will manage the administration function, including maintenance of systems, management of expenses, invoicing and travel arrangements.

Key Responsibilities:
  • Manage and reconcile company bank accounts and credit cards.
  • Assist with the maintenance of a database to co-ordinate projects, associated expenses and allocated resources.
  • Reconcile receipts for travel and subsistence, ensuring they are allocated to the correct project.
  • Efficiently manage the sales ledger, issue invoices, checking them against offers and following up on payment as required.
  • Manage travel bookings for all employees to include flights, ferries and hotels across all projects, ensuring expenses are allocated to the correct project.
  • Monitor stock levels and to replenish as required, managing receipts in relation to VAT claims.
  • Assist the Director in the management of the website and social media accounts, liaising with IT as required.
  • Be the first point of contact for customers and to manage enquiries, responding in a timely fashion.
  • Provide administrative support to the Director, including organising meetings and carrying out word processing duties.
  • Day to day management of the office, to include the procurement of goods and equipment and maintenance of an effective filing system.
Requirements:
  • A minimum of GCSE Maths and GCSE English (A-C) or equivalent.
  • 2 years' experience within a similar role.
  • Book keeping experience including management of purchase/sales ledger.
  • Excellent IT skills with at least 1 years' office-based experience of using Microsoft Office, including Excel, Outlook and Word.
  • Ability to create, develop and maintain effective working relationships.
  • Ability to work independently with minimal supervision to meet deadlines.
  • Ability to use own initiative.
  • Excellent organisational skills and communication skills.

For further information on this vacancy, or any other Accountancy & Finance job in Belfast or wider Northern Ireland, please apply via the link below or contact Jamie Gault in the strictest confidence.

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