Executive Support Specialist

2 weeks ago

London, Greater London, United Kingdom GB Bank Full time
About GB Bank's Mission

At GB Bank, we strive to provide exceptional financial services and create a workplace that values ambition, passion, and commitment. Our mission is to foster a culture of innovation, excellence, and teamwork.

Job Description and Requirements

We're seeking a skilled Personal Assistant and Office Manager to join our team at GB Bank's London Headquarters. This role is critical in supporting our executive and senior management team, ensuring smooth office operations, and fostering a positive work environment for all employees.

Key Responsibilities
  1. Schedule Management and Communication: Manage senior managers' schedules, diaries, and inboxes to ensure timely event management and communication.
  2. Expense and Administrative Support: Oversee expense management and provide administrative support with projects, including agenda preparation, minute-taking, and follow-up actions.
  3. Office Operations and Maintenance: Oversee day-to-day office operations, including supply management, equipment maintenance, and maintaining a clean and organized workspace.
  4. Team Collaboration and Events: Contribute to planning office and team social events, arrange transportation and accommodations as needed.
  5. Infrastructure and Health and Safety: Assist in planning office layout and infrastructure changes, including workstation modifications, and ensure health and safety policies and procedures are documented, updated, and communicated to staff.
Requirements and Qualifications
  • Education: Good experience using Microsoft Office, including Word, PowerPoint, Excel, and Outlook. Experience supporting leaders and executives in Financial Services.
  • Skills and Abilities: Strong organizational skills, ability to work under pressure, good communication and interpersonal skills, discretion when handling confidential information, and prioritization skills.
What We Offer
  • Annual Salary Range: £34,400 - £41,600 per annum.
  • Pension Contribution: 8% company pension contribution and 3% individual contribution (which can be increased).
  • Holidays and Flexible Working: 30 days holiday per year, including your birthday off and bank holidays, plus four weeks of flexible working per year.
  • Private Medical Cover and Mental Health Support: Top-tier private medical cover with WPA, including no excess and family coverage through salary sacrifice, and access to a helpline and counseling sessions.
  • Enhanced Leave and Surprise Moments: Enhanced maternity, paternity, and adoption leave, and various surprise and delight moments throughout the year to build team connection.

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