Business Support Coordinator

6 days ago


Burton upon Trent, Staffordshire, United Kingdom Clinigen Full time

We are seeking a highly organized and detail-focused Business Support Coordinator to join our team at Clinigen. As a key member of our office support team, you will play a critical role in maintaining the smooth operation of our Burton office.

About the Role

This is an exciting opportunity for a motivated and flexible individual to support the day-to-day running of our office, including reception, administration, facilities, building maintenance, and events. You will provide administrative support to our senior stakeholders as needed, ensuring that they are well-prepared for meetings, proposals, and presentations.

Key Responsibilities:

  • Maintain a professional and effective front-of-house reception on employee site-attendance days, responding to queries and managing postal and DHL services.
  • Ensure the site archiving system is routinely maintained, and manage office contracts and on-site contractors effectively.
  • Coordinate and support office-based meetings and events, ensuring all resources are in place and fit for purpose.
  • Work closely with the Office Manager to ensure all health and safety requirements for the office are met.

PA Support (up to 25% of role)

  • Support senior stakeholders in preparing for meetings, proposals, and presentations.
  • Collate and submit stakeholder expense claims in a timely manner.
  • Coordinate stakeholder diaries, scheduling meetings and appointments.
  • Liaise with our travel providers to arrange travel and accommodation bookings.
  • Arrange necessary visas and travel documentation.
About You

To be successful in this role, you will have demonstrable experience providing excellent customer service and administration support, ideally in a similar role. You will possess a high level of attention to detail and accuracy, alongside excellent written and verbal communication skills.

You will approach tasks in a calm, efficient, and well-organized way, confidently dealing with managers and employees at all levels. Experience of prioritizing your own workload, excellent time management, and dealing with conflicting priorities when working to deadlines and within defined standards is essential.

You will be highly computer literate, experienced in operating Microsoft Office software, including Word, PowerPoint, Outlook, and Excel.

Benefits
  • 27 days holiday plus 8 bank holidays
  • Pension contributions 4.5% matched
  • Life assurance 4 x annual salary
  • Flexible Benefits Platform with £25/month Company contribution
  • Annual salary review
  • Independent financial advice service
  • Enhanced Employee Assistance Programme
  • Shopping discounts with retailers
  • Long service awards
  • Recognition scheme & employee of the year awards


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