Project Build Coordinator

4 days ago


Coventry, Coventry, United Kingdom GES - Global Experience Specialists Full time
About Us

GES - Global Experience Specialists is a global leader in delivering brand experiences. Our team of experts provides creative strategy and solutions to deliver powerful opportunities to connect and create community in a constantly changing world.

Role Overview

We are seeking a skilled Project Build Coordinator to join our team. The Project Build Coordinator will be responsible for coordinating the build and installation of exhibitions, ensuring timely and cost-effective delivery.

About the Role

The ideal candidate will have a strong background in exhibit construction, management, architecture, construction management, business management, industrial design, or related fields. Proficiency in drafting software, specifically CAD drafting, is preferred. You will also need to have thorough knowledge of spreadsheets, databases, word processing, and graphics.

Key Responsibilities
  1. Manage exhibition builds from initial brief to delivery on site.
  2. Control budgets, build, design, technical design, graphics, and logistics teams to ensure alignment on site.
  3. Manage suppliers for electrics, flooring, graphics, and AV prior to build and on site.
  4. Attend group meetings and explain project details and objectives.
  5. Check project budgets for accuracy against project details and manage this through Spiro software.
  6. Send clear briefs to technical design to achieve project objectives.
  7. Confidentially discuss engineering solutions with account management, build, and design team.
  8. Provide all details to the sales, estimating, and production team.
  9. Issue technical drawings to account manager, graphics, and build for approval.
  10. Submit logistics information and accurate requirements to depot and control transport timings with project lead times.
  11. Travel to UK/EU venues to oversee build and suppliers and sign off build quality before handing this to the client.
  12. Check all shipping documents for shipment accuracy.
  13. Identify items for purchase and optimize items usage for sustainable and financial prospects.
  14. Be flexible and forward-thinking towards the project, creating and adapting to last-minute changes/adds that benefit the project.
  15. Review and approve quality of produced items.
  16. Work closely with external departments, sales, and accounts to meet all ExpoServices required.
  17. Proficient knowledge of transport/tracking software.
  18. Proficient knowledge of GBMS (bespoke software - training provided).

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