Rural Property Coordinator

24 hours ago


Reading, Reading, United Kingdom Focus Resourcing Full time
Job Title: Commercial Property Legal Secretary

We are seeking a highly organized and experienced commercial property legal secretary to join our busy team in central Reading. This is a great opportunity for a motivated individual to support two partners and contribute to the smooth running of our office.

About the Role:

  • Provide administrative support, including typing, correcting, and amending legal correspondence and documentation with high accuracy.
  • Manage case/client files, create new files, and maintain familiarity with lawyer's clients and cases.
  • Answer internal and external telephone calls professionally and take efficient messages.
  • Update diaries and meeting rooms as necessary.
  • In the solicitor's absence, check post/voice mail and email to ensure urgent matters are addressed.
  • Provide holiday/absence and pressure cover for other secretaries as needed.
  • Prepare client bills for lawyer review and approval, and undertake chargeable work as directed.
  • Familiarize yourself with and adhere to firm's policies and procedures.
  • Undertake all tasks to ensure a smooth office operation.
  • Amend leases, contracts, and reports, collate documentation, and obtain precedents from books or online.
  • Handle Land Registry applications and prepare draft SDLT returns.
  • Conduct monthly billing, including preparation for narratives, letters, and emails.
  • Manage monthly reporting for major clients and update deeds bible.

Key Requirements:

  • Prior commercial property experience.
  • RSA stage 1 or 2, minimum 60wpm with 80% accuracy, audio, and copy typing skills.
  • Excellent written and spoken English, polite professional telephone skills.
  • Good working knowledge of Word.
  • Specialist property legal experience and good general secretarial experience essential.
  • A team player.
  • Well-organized.
  • Flexible – willingness to work late if needed.
  • Able to work effectively under pressure and meet tight deadlines.
  • Able to adapt to new technologies and working methods.
  • Pro-active and able to use initiative.

Salary: £30,000 per annum, based on experience.



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