Rural Property Assistant

7 days ago


Reading, Reading, United Kingdom Focus Resourcing Full time

Job Title: Rural Property Assistant

Job Summary:

We are looking for a highly organized and detail-oriented Rural Property Assistant to join our team in central Reading.

About the Role: As a Rural Property Assistant, you will be responsible for providing administrative support to our commercial property team, including typing, correcting, and amending legal correspondence, documentation, and high-volume typing.

Key Responsibilities:

  • Administrative Tasks: Typing, correcting, and amending legal correspondence, documentation, and high-volume typing.
  • General Administration: General administration duties including keeping case/client files up to date, creating new files, referencing, and general filing.
  • Telephone and Diary Management: Answering internal and external telephone calls and taking messages efficiently, as well as keeping own and lawyers' diaries up to date and booking meeting rooms as necessary.
  • Urgent Matters: Checking post, voice mail, and email in the solicitor's absence and dealing with urgent matters.
  • Support and Cover: Providing holiday/absence and pressure cover for other secretaries as needed.
  • Billing and Documentation: Preparing client bills for lawyer review and approval, and undertaking chargeable work as directed.
  • Firm Policies: Familiarizing yourself with and adhering to the firm's policies and procedures.
  • Document Amending: Amending leases, contracts, and reports, and collating documentation for clients.
  • Precedents and SDLT: Obtaining precedents from books or online resources and preparing draft SDLT returns.
  • Deeds Bible: Updating the deeds bible for major clients regularly.

Requirements:

  • Experience: Previous commercial property experience.
  • Skillset: RSA stage 1 or 2, 60wpm typing with 80% accuracy, and audio and copy typing skills.
  • Languages: Good written and spoken English, polite professional telephone skills, and a good working knowledge of Word.
  • Qualifications: Specialist property legal experience and good general secretarial experience.
  • Personality: A team player, well-organized, flexible, and able to work under pressure.
  • Adaptability: Able to adapt to new technologies and working methods, proactive, and able to use initiative.

Estimated Salary: £26,000 - £31,000 per annum.



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