Facilities and Estates Administrator

4 days ago


London, Greater London, United Kingdom Clearline Recruitment Ltd Full time

About the Position: We are seeking a skilled Facilities and Estates Administrator to join our team at Clearline Recruitment Ltd. This is an exciting opportunity for a motivated individual to take on a challenging role with a dynamic company.

Job Overview: As a Facilities and Estates Administrator, you will be responsible for the administration of residential blocks, including financial management, budgeting, and reporting.

Key Responsibilities:

  • Prepare, review, and implement annual budgets, ensuring approval and timely demand issuance.
  • Prepare and deliver regular financial and management reports to Directors/Freeholders/Board Members.
  • Review draft service charge accounts, liaise with the accounts department, and prepare accompanying notes.
  • Monitor utility billing and consumption, liaising with providers.
  • Handle outstanding debts after routine credit control procedures.
  • Be familiar with the head lease and manage according to its rules, regulations, and obligations.
  • Ensure valid and appropriate insurance coverage for each block, managing claims as needed.
  • Maintain statutory compliance records, update the Qube database, and provide reports when requested.
  • Attend board meetings, AGMs, and other formal events, including evening meetings as required.
  • Adhere to Health & Safety legislation and ensure timely action on Fire Risk Assessments and H&S reports.
  • Seek legal advice and take appropriate action when necessary.

Requirements: To succeed in this role, you will need strong financial management skills, knowledge of residential leases and CDM regulations, and experience in building management and systems maintenance. Proficient in Microsoft Office, knowledge of Qube advantageous.

Salary: £40,000 per annum (dependent on experience).



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