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Project Administrator

2 months ago

Gateshead, Gateshead, United Kingdom Office Angels Full time
Project Administrator Opportunity in Gateshead

Office Angels is seeking a skilled Project Administrator to join our client's team in Gateshead. As a key member of the project management team, you will provide comprehensive administrative support to ensure efficient and organized project delivery.

Key Responsibilities:
  • Set up CRM projects and generate work completion certificates
  • Execute sales order contracts and maintain accurate records
  • Arrange pre-start meetings, prepare documentation, and issue minutes to stakeholders
  • Raise project and sub-contractor purchase orders and maintain logs for tracking
  • Handle stock material requests and replenishment to support project needs
  • Manage the administrative process for all projects within the team, ensuring seamless coordination
  • Update programmes and project requirements to reflect changes and progress
  • Create, print, and distribute site files for the Project team, maintaining confidentiality and security
  • Assist with compliance, management, and closure of key stages and documentation, ensuring accuracy and timeliness
  • Raise sub-contractor payment certificates for Project Manager sign-off, ensuring prompt payment
  • Address invoice queries and manage project documentation, resolving issues efficiently
  • Control system updates and uploads, maintaining data integrity and security
  • Produce weekly cost reports for all projects, tracking profitability and identifying areas for improvement
  • Organize surplus material returns to suppliers, optimizing inventory and reducing waste
  • Create and manage project files, ensuring easy access and retrieval
  • Scan and file all project returns, maintaining a secure and organized digital archive
  • Maintain business logs and manage shared inboxes, ensuring prompt response to queries and requests
  • Handle incoming project enquiries, providing accurate and timely information to stakeholders
Requirements:
  • Proven experience in a strong administrative role, with a focus on project support
  • Experience working in a fast-paced environment, with excellent time management and organizational skills
  • High-level communication skills, both face-to-face and over the phone, with the ability to interact with various departments and external contacts
  • Proficient in Microsoft Office applications and various specialist software, with a willingness to learn and adapt

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.