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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking an experienced and highly skilled Senior Administrator to provide a proficient and streamlined administrative service to the Leadership Team of the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute.The successful candidate will consolidate administrative, personal assistant, and programme support for members of...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking an experienced and highly skilled Senior Administrator to provide a proficient and streamlined administrative service to the Leadership Team of the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute.The successful candidate will consolidate administrative, personal assistant, and programme support for members of...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking an experienced and highly skilled Senior Administrator to provide a proficient and streamlined administrative service to the Leadership Team of the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute.The successful candidate will consolidate administrative, personal assistant, and programme support for members of...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking an experienced and highly skilled Senior Administrator to provide a proficient and streamlined administrative service to the Leadership Team of the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute.The successful candidate will consolidate administrative, personal assistant, and programme support for members of...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking an experienced and highly skilled Senior Administrator to provide a proficient and streamlined administrative service to the Leadership Team of the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute.The successful candidate will consolidate administrative, personal assistant, and programme support for members of...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrator to join our Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute. As a key member of our team, you will provide administrative support to our Leadership Team, ensuring the smooth operation of our administrative function.Your responsibilities will include:Diary and...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrator to join our Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute. As a key member of our team, you will provide administrative support to our Leadership Team, ensuring the smooth operation of our administrative function.Your responsibilities will include:Diary and...
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Hinxton, United Kingdom Wellcome Sanger Institute Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Events Manager to join our team at Wellcome Sanger Institute. As a key member of our Learning and Training team, you will be responsible for the operational management of our programme of events, including conferences, workshops, and training sessions.Key ResponsibilitiesLead the...
Senior Administrator
2 months ago
We are seeking an experienced and highly skilled Senior Administrator to join the renowned Parasite and Microbes Programme (PaM) at the world-leading Wellcome Sanger Institute.
Key Responsibilities- Provide high-level executive assistance to the Head of Programme, including diary management, meeting organisation, inbox management, and coordination of actions.
- Lead and line manage the administration team to ensure a seamless and professional administration service is delivered for the Programme as a whole.
- Oversee the Programme's event planning, international travel, recruitment, new starters, and visiting researchers.
- Create, plan, and implement new administrative systems, transfer to project management software in collaboration with team members, standardise SOPs, and ensure best practice.
- Ensure all administrative processes are managed effectively and efficiently across the programme.
- Perform other administrative tasks such as purchasing, taking minutes of meetings, completing paperwork, and processing expenses.
To excel in this role, you will have substantial experience in providing high-level administrative support to senior managers in a fast-paced environment.
- Significant experience working as an Executive Assistant to Senior Managers in a research, academic, or biotech organisation.
- Experience of developing/reviewing administrative processes and systems.
- Ability to meet the requirements of a dynamic and often complex workload, with changing priorities and many interruptions.
- Experience of leading and line managing administration teams.
- Able to pay close attention to detail to enable tasks to be completed accurately and in a timely manner.
- Highly organised, efficient, self-motivated, and energetic, able to work independently in a dynamic environment with flexibility, adjusting to varying priorities as necessary and finding solutions to challenges that arise.
- Able to build effective relationships with internal and external stakeholders at all levels.
- Confident and proactive, able to work using own judgement and initiative to make decisions on behalf of the HoP where appropriate.
- Discretion and diplomacy in dealing with confidential information and sensitive issues.
- Have line management experience.
- Previous executive assistance/administration experience in science-based sectors, biotech start-up, academia.
- Evidence of the ability to deliver a high-quality executive assistance service across a complex and evolving organisation.
- Exceptional organiser with the ability to plan, prioritise, and manage workload and the ability to execute workstreams and tasks across multiple stakeholders and time zones.
- The ability to work independently and adaptable and willing to take on a diverse array of responsibilities.
- Ability to recognise sensitive and/or confidential information and handle appropriately upholding absolute confidentiality.
- Experience in line management.
- Experience of creating, planning, and implementing new administrative systems.
- Experience of creating and implementing administration workstreams in and using Project.
- Strong interpersonal, written, and verbal communication skills.
- Evidence of working autonomously in a fast-paced environment.
- Enjoy working in a multidisciplinary team and collaborating with colleagues.
- Ability to independently troubleshoot issues.
- Clear understanding of issues of confidentiality.
- Able to work effectively under pressure.
- Ability to work flexibly and collaboratively.
- Solution-focused.
- Able to build and maintain strong working relationships.
The PaM Programme is a globally influential programme working on a mission to advance our understanding of the critical role microbes play in human health and disease.
Through this, we will transform the infectious disease and microbiome fields, and global health outcomes.
