Human Resources Coordinator

2 weeks ago

Inverclyde, United Kingdom Pertemps Network Group Full time

HR Administrator Job Description

We are seeking a dedicated and detail-oriented HR Administrator to support our client's team in Inverclyde. This role offers a hybrid working environment, allowing you to work both from our Greenock office and remotely. The successful candidate will support the HR department in various administrative tasks, ensuring smooth and efficient operation.

Key Responsibilities:

  • To carry out general administrative duties to assist with the day-to-day operation of the Group HR function, including filing, archiving, scanning, and photocopying.
  • Prepare offer letters, contracts of employment, and checking of references and Right to Work in UK documentation.
  • Process and record HR information.
  • Archiving of employee leave files.
  • Input data using the HR Information System and maintain accurate employee information.
  • Act as a link between HR and Payroll functions to ensure that all required documentation is in place to ensure timely processing.
  • Monitor the Group HR email inbox and incoming mail to ensure a prompt response/action and escalate to Group HR Advisors or Group HR Manager where appropriate.
  • Provide support to the Group HR Manager and Group HR Advisors with ad-hoc HR project work as appropriate.
  • Answer switchboard phone calls and provide reception duties.
  • Support the Learning and Development Advisor with administration of online learning portals.

Requirements:

  • Experience in an office environment.
  • Experience in HR processing is advantageous.
  • Experience in an administrative role.
  • Strong experience of working with information systems and/or automated processes.
  • Excellent communication skills.
  • Ability to communicate effectively at all levels.
  • Excellent attention to detail.
  • Maintain a high standard of confidentiality.
  • Strong ability in Microsoft Office (Word, Outlook, Excel, PowerPoint etc).

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