Area Facilities Management Coordinator

4 weeks ago

Shirebrook, Derbyshire, United Kingdom Frasers Group Full time

Job Title: Area Facilities Management Coordinator

Job Summary:

We are seeking a highly skilled and experienced Area Facilities Management Coordinator to join our team at Frasers Group. The successful candidate will be responsible for maintaining the freehold and leasehold properties within the group estate for hard services that can affect the day-to-day operation of retail, health & safety, and cost control within the group's own and legal requirements as instructed.

Key Responsibilities:

  • Attend hand over to Facilities Management department meetings from Store Development to ensure all snags are complete and all hand over documents and certifications are in place in line with the original project brief.
  • Follow up on internal and external construction team for all warranty handover sheets.
  • Log handover on-site audit pro for sharing and follow up to ensure all works completed to standard details spec and cleaning Document.
  • Prompt sites 1 month ahead of PPM team attending to ensure sites have logged all issues which need to be rectified during PPM visit.
  • Make sure all identified issues are logged by store management, in the correct format and uploaded ahead of the 2 weeks cut off before visit.
  • Attend 1-2 weeks after the PPM visit and go through check list to ensure all works are completed to operating standards and question anything that has not been completed or delayed until next visit.
  • Be available for any calls by the PPM team, whilst they are on site, to offer further guidance for repairs etc. if required.
  • Complete a full site audit report including any necessary comments to send to Facilities Management only for final review.
  • Check all compliance documents are available to access in store / on ARMS and are up to date.
  • When on site ensure store team have completed all training on ARMS and understand full procedures for logging / updating tickets with relevant information / missing data that the Facilities Management team need for reviewing tickets.
  • Excellent relationship management between the stores, contractors, and the Facilities team.
  • Ensuring preventative maintenance and breakdowns are efficiently managed between the stores and contractors.
  • Advise on any relevant building/maintenance/security/Health & Safety process improvements where necessary.
  • Delivering high quality, efficient, business focused services to all sites with an emphasis of developing strong and supportive relationships with contractors and the Facilities Management team and lastly Retail.
  • Work closely with the Facilities Management Contractors to develop best practice approach to managing sites and influencing standard operating procedures and details are done to Standard Details and aesthetically pleasing.

Requirements:

  • Management experience within the building and maintenance industry.
  • Experience of statutory compliance and workplace regulations, including H&S.
  • Strong and compassionate team player with the ability to work well within a team and to use own initiative with a "Can Do" attitude.
  • Ability to utilise computer software used within the office.
  • Articulate and excellent written and verbal communicator.
  • Flexibility is required when managing own workload with the ability to multi-task.
  • Ability to problem solve and remain calm under pressure, whilst proactively reacting within a fast-paced environment.
  • Travel is an essential part of this position, so a full, clean UK driving licence is required.

What's next?

Our Recruitment Team will be reviewing applications and all candidates will receive a response, whether you are successful or unsuccessful. Shortlisted applicants may be asked to confirm a few key details before being booked in for a first stage interview with the Recruiter- this will be behaviourally focussed and centred around how you align with our Culture and Values. If successful we anticipate two further interview stages with the Hiring Manager/wider team which will be more technically focussed and could include a presentation/task so we can see your skills in action.

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