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Conveyancing Assistant

2 months ago

Gloucester, United Kingdom Davies and Partners Solicitors Full time
About the Role

We are seeking a highly organized and detail-oriented Conveyancing Assistant to join our team at Davies and Partners Solicitors. As a key member of our residential conveyancing department, you will play a vital role in ensuring the smooth execution of property transactions.

Key Responsibilities
  • Assist with issuing quotes, opening new files, and onboarding clients.
  • Provide exceptional customer service to clients, developers, and brokers through telephone and email communication.
  • Exhibit flexibility, particularly during peak periods, to meet the demands of the business.
  • Update developer spreadsheets and work lists on OneDrive.
  • Verify client documentation and identify necessary procedures for each case.
  • Obtain satisfactory evidence of funds to comply with AML regulations.
  • Request payment on account from clients.
  • Review and verify draft contract documentation.
  • Arrange search insurance and obtain local, environmental, and/or drainage searches as required.
  • Send standard correspondence to clients.
  • Draft Stamp Duty Land Tax forms.
  • Communicate with clients and solicitors regarding exchange and completion.
  • Obtain OS2 and Bankruptcy searches and download results onto case files and lender portals.
  • Obtain closing statements from clients and order ISA/LISA funds.
  • Order redemption statements from lenders on sales.
  • Set up completions with the Accounts Department.
  • Provide completion statements to clients.
  • Submit SDLT to HMRC.
  • Arrange completion letters and send deeds to solicitors.
  • Submit END1s/DS1s to existing lenders/HTB on sales.
  • Submit AP1 and add matters to the Post Completion spreadsheet on OneDrive.
  • Assist with training new Paralegals/Junior Paralegals.
Requirements
  • GCSEs or equivalent in Maths and English.
  • A Law Degree is not required, but awareness of compliance and processes within residential conveyancing is beneficial.
  • Experience working as a Conveyancing Paralegal or Assistant in a conveyancing department (ideally with New Builds).
  • Experience working in a fast-paced and demanding environment.
  • Self-organized and proactive.
  • Excellent attention to detail.
  • Ability to maintain client confidentiality.
  • Adaptable to the needs of the business.
  • Competence in the effective use of ICT.
  • Ability to prioritize, meet deadlines, and work under pressure.
  • Excellent interpersonal, communication, and presentation skills.
  • Ability to be flexible.
About Us

Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. We have a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. We are committed to ensuring that all employees experience and maintain a good work-life balance.

We are an equal opportunities employer and welcome applications from diverse candidates. Please note that this role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. A criminal record check from the Disclosure and Barring Service will be required prior to confirmation of appointment.