Fit-Out Project Manager

1 month ago

London, Greater London, United Kingdom Utopia Full time
About Utopia

Utopia Design is a dynamic architectural firm founded in 2023, part of a prominent real estate development business. Our primary objective is to create a family of luxurious and high-end hospitality assets worldwide, delivering unparalleled user experiences for our guests.

About the Role

We are seeking a highly skilled Fit-Out Project Manager with an architectural background and strong Joinery experience in Residential and Commercial & Hospitality projects to play a pivotal role in the delivery of a high-end residential property. The successful candidate will oversee on-site architectural supervision, construction management, and project coordination, ensuring the design team operates efficiently and effectively.

Key Responsibilities
  • On-Site Supervision: Oversee architectural supervision and construction at the London site, ensuring compliance with design standards and project specifications.
  • Scope & Deliverables Management: Monitor Fit-Out contractor scope and report on progress.
  • Project Planning & Resource Allocation: Plan project phases and resource allocation, ensuring alignment with the overall project master programme.
  • Change Management: Manage review and approval of change requests related to shell, core, and fit-out phases, ensuring timely implementation of design changes on-site.
  • Collaboration with Consultants: Work closely with external consultants throughout all project stages to ensure practical, cost-effective, and durable designs are achieved.
  • Client & Stakeholder Communication: Take ownership of communication with the Client, managing requests, expectations, and providing regular updates.
  • Document Control & Review: Review and evaluate design documentation, ensuring it meets UTOPIA standards before release to external consultants.
Requirements
  • Fluency in English—both written and verbal is essential.
  • Located in London, as the role requires on-site architectural supervision and construction management.
  • Degree in Architecture, Interior Architecture, Project Management Studies, or a related discipline.
  • Minimum 5+ years of relevant experience as a Fit-Out Project Manager, Project Coordinator or Site architect, preferably in the luxury hospitality sector.
  • Experience and knowledge of:
    • All aspects of Hospitality Design & Construction, including space planning, FF&E, materials.
    • On-site supervision and construction management, with a focus on ensuring design integrity throughout the building process.
    • Typical building regulations as related to interior construction.
    • RIBA Design phases and processes, including current consultants' practices, typical scope, and abilities.
    • Design Team Structures, including combinations of Concept and Executive Designers.
  • Familiarity with project management principles and the ability to create comprehensive project documentation.
  • Experience in AutoCAD and Revit (Navisworks) to peer review design information.
  • Experience managing interior fit-out projects from concept to completion, with a focus on technical and on-site supervision.
  • Ability to work well independently, proactively, and efficiently.
  • Strong attention to detail.
  • Process-driven & highly organized.
  • Takes initiative & holds themselves and others accountable.
  • Ability to adapt to changing project requirements and work effectively in a fast-paced environment—experience managing remote teams is advantageous.
  • The drive and ambition to work within a highly contemporary, dynamic, and creative real estate business.
  • Experience serving as the primary point of contact for external collaborators, managing the exchange of design information and overseeing the construction phase to ensure smooth project execution and coordination.
Nice to Have
  • Proficiency in additional languages, such as Spanish or Russian.
Additional Details
  • This is a full-time day job with an expected workload of up to 40 hours per week.
  • Utopia does not offer visa sponsorship or relocation assistance for this position.
Benefits

Compensation and benefits are competitive and tailored to the candidate's qualifications and experience.

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