Property Administration Assistant
1 month ago
We are recruiting a Property Administration Assistant to support our Property and Workplace teams in Manchester.
The role is based within the Property and Workplace group in the Manchester office, working across various departments to provide administrative support to colleagues and clients, whilst working towards successful completion of a Level 3 Business Administration apprenticeship.
Our apprentices will learn from colleagues and mentors to build a wide range of skills and experience by working across a number of Property and Workplace functions such as Reprographics, Records Management, Mail Services, Front of House, Document Production, and Legal Administration.
Good communication skills and a high level of professionalism are required to fulfill the role.
Eligibility
- GCSEs in Maths and English at Grade C/4 or above
- Right to work in the UK and lived in the UK for the last 3 years
Main Duties and Responsibilities
- Follow internal procedural guidelines to update systems and complete documentation
- Deal with queries and requests from internal and external clients, and visitors at all levels
- Provide administrative support including filing, scheduling, data entry, and finance support
- Assist with incoming and outgoing post, DX and courier deliveries
- Records management requests and returns as required
- Distribution of external and internal deliveries as required
- Engage with suppliers to maintain stock levels within the office and department
- Production and finishing of documents to a high standard in various sizes
- Printing requests from Microsoft office suite
- Scanning documents to distribute externally or store in line with the e-filing policy
- Manipulation and distribution of electronic documents using specialised software
- Assisting with meeting room bookings and video conference facilities
- Creation and amendment of documents within the firm's house style guidelines
- Opening of matters in the firms document management system and filing of documents
- Assisting with event organisation
- Completion of training to ensure skill development
- Undertake ad hoc departmental duties as required
- Read and understand the requirements of the firm's Health and Safety policy
About You
- Good level of IT knowledge, including Microsoft Office Suite
- Confident and able to build trust and rapport
- Able to handle multiple priorities in a fast-paced environment
- Remains calm under pressure
- Focus on continued personal development
- Polite, professional and friendly
- Good communicator- both written and verbally
- Customer service focused
- Enthusiastic with a 'can do' attitude
- Good timekeeping and attendance
The salary for this role is estimated to be around £18,000 - £20,000 per annum, depending on experience.
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