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Personal Assistant

2 months ago

Hatfield, Hertfordshire, United Kingdom Ocado Logistics Full time

About the Role

We are seeking a highly organized and tech-savvy Personal Assistant to join our Legal and Business Integrity team at Ocado Group. As a key member of the team, you will provide administrative support to our Governance, Risk, Compliance, and Sustainability leaders, ensuring the smooth operation of our business.

Responsibilities

  • Manage the diaries of our senior leaders, coordinating internal and external meetings, and ensuring seamless communication across the business.
  • Provide proactive administrative support, including organizing meetings, preparing presentations, and facilitating domestic and international travel arrangements.
  • Assist with the onboarding of new team members, including supporting managers with equipment requests and ensuring a smooth transition into the team.
  • Support the team with the use of tools such as Box, Plexus Gateway, Brightflag, Workday, and Google Suite.
  • Manage the payment and tracking of invoices, as required.
  • Provide practical support, including filing, binding, printing, ordering stationery, and dealing with technical issues.
  • Support the team with events, including Town Halls, Business Updates, Live Streams, Away Days, and Social Events.
  • Manage the LBI Team distribution groups and Slack channels, auditing them quarterly.
  • Create purchase orders and liaise with Finance.
  • Organize and attend meetings, taking minutes, facilitating discussions, and ensuring managers are well-prepared.
  • Meet and greet visitors, liaise with clients, suppliers, and employees.

About You

  • Previous experience in diary management and organizing meetings using Outlook or Google Suite.
  • Highly organized, with excellent time management skills and a flexible approach to work.
  • Proven experience working in a fast-paced business, prioritizing tasks, and adapting to changing circumstances.
  • Excellent communication skills, able to interact confidently with individuals at all levels, including senior managers, directors, and clients.

Desirable Skills

  • Previous experience in an in-house Governance/Risk/Compliance department or Corporate department.
  • Demonstrated experience or interest in Governance teams' ways of working.
  • Document management skills.

About Us

The Legal and Business Integrity department forms part of the office of the Group General Counsel, led by Neill Abrams at Ocado Group. We have a broad and exciting remit, covering the entire global business, advising on commercial contracts, corporate transactions, data protection, real estate, employment, litigation, intellectual property, compliance, and governance matters.

We are committed to ensuring the sustainable growth of Ocado Group, and our team has a unique insight into and access across the business and to senior leadership.

What We Offer

We offer a range of benefits, including 30 days 'working from anywhere in the world' policy, wellbeing support, 25 days annual leave, pension scheme, private medical insurance, income protection, life assurance, and more.